Legal Executive Assistant

Benefits:

401(k)

Bonus based on performance

Flexible schedule

Paid time off

Kim IP Law Group is seeking a highly organized, detail-oriented Legal Assistant / Executive Assistant to support the Managing Partner. This is a dual-role position requiring strong administrative, legal support, and coordination skills. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and can manage both executive-level priorities and legal workflow with discretion and efficiency.

Key Responsibilities

Executive Assistant Duties:

Manage the Managing Partner’s calendar, scheduling, and meeting coordination

Serve as a primary point of contact for internal and external communications

Coordinate client meetings and activities

Prepare correspondence, reports, and presentations

Handle confidential information with professionalism and discretion

Assist with inbox management and follow-ups on key action items

Legal Assistant:

Assist with preparation, filing, and management of legal documents (primarily IP-related matters)

Maintain case files, docketing deadlines, and document organization

Support patent/trademark prosecution processes and practice

Coordinate with clients, USPTO, and foreign associates

Assist with billing support, time entry, and matter tracking

Qualifications

2+ years of experience as a legal assistant, executive assistant, or similar role

Prior experience in an intellectual property law firm strongly preferred

Paralegal experience or certificate is a plus

Exceptional organizational and time-management skills

Strong written and verbal communication abilities

High level of professionalism and discretion

Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); familiarity with legal software/docketing systems is a plus

Proficiency/aptitude with computer software tools is a must.

Ability to multitask, prioritize, and adapt in a dynamic work environment

This is a unique opportunity to join an established and growing law practice based in New Jersey. The position is a full-time position based in our NJ office. Hybrid or remote options are not available.

Qualified candidates are encouraged to submit their resume with cover letter in confidence for immediate consideration.