Subcontracts Administrator

Job Description:

We are seeking a motivated, detail-oriented Entry-Level Subcontract Administrator to support subcontract activities for NASA-related programs. This role is ideal for candidates with 0-2 years of experience who are interested in developing a career in government contracting and procurement within a growing small business environment. The selected candidate will support subcontract administration activities, supplier coordination, compliance tracking, and cross-functional program support for mission-focused federal contracts.

Job Duties:

• Support the full subcontract lifecycle from requisition through closeout for commercial and non-commercial subcontracts.
• Prepare and issue Requests for Quotations (RFQs), Requests for Proposals (RFPs), and other solicitation packages to prospective suppliers and subcontractors.
• Coordinate with program management, contracts, procurement, finance, and technical personnel to support subcontract requirements.
• Review supplier proposals for completeness, compliance, pricing, and contractual requirements.
• Assist with proposal evaluations, price analyses, and negotiations of subcontract terms and conditions under supervision.
• Draft and administer subcontracts, purchase orders, modifications, nondisclosure agreements (NDAs), and other subcontract-related documents.
• Maintain accurate subcontract files and documentation in accordance with company procedures and government compliance requirements.
• Monitor subcontractor performance, deliverables, funding, and period-of-performance milestones.
• Track and process subcontract modifications, invoices, consent packages, and other subcontract actions.
• Ensure subcontract activities comply with FAR, NFS, customer requirements, and company policies.
• Assist with subcontract closeout activities, including final documentation, invoice reconciliation, and file archiving.
• Communicate professionally with internal stakeholders and external subcontractors to resolve issues and support program objectives.
• Participate in internal/external audits, file reviews, and compliance assessments as required.
• Maintain subcontract status reports, logs, and procurement tracking tools.
• Perform other duties as assigned to support contracts, procurement, and program operations.

Requirements:

• Bachelor's degree (in Business Administration or related field) and 0-2 years related experience or 2-4 years of related experience in lieu of education requirement.

• Knowledge of various contract types including CPAF, CPFF, T&M, and FFP

• Understanding of FAR (Federal Acquisition Regulations) and Federal Travel Regulations (FTR)

• Understanding of government contracting principles

• Excellent written and oral communication skills, along with organizational, analytical, and project/time management skills

• Must be detail oriented with the ability to work well with a diverse technical and administrative team in a fast-paced, deadline driven environment

• Critical attention to detail

• Working knowledge of Microsoft Office Suite Applications including Excel and Word

• Must be a U.S. Citizen or Permanent Resident due to facility requirements

• Salary range is $52k-$57k

• Potential for hybrid work for the right candidate

Desired Qualifications:

• Familiarity with Deltek Costpoint or similar accounting/timekeeping systems.

• Expertise with Microsoft Excel

• Understanding of contract and subcontract closeouts

US Citizenship or Permanent Residence Required

Analytical Mechanics Associates (AMA) is proud of our customer relationships, our diverse and dynamic work environment, and our employees' career satisfaction. AMA is a small business with a wide reach; headquartered in Hampton, VA, AMA has operations in Greenbelt, MD; Huntsville, AL; Dallas and Houston, TX; Denver, CO; Mountain View, CA; and Edwards Air Force Base, CA. With over 60 years of experience, AMA specializes in aerospace engineering, science, analytics, information technology, and visualization solutions. AMA combines the best of engineering, science, and mathematics capabilities with the latest in information technologies, visualization, and multimedia to build creative solutions. We offer competitive salaries and a substantial benefits package, including but not limited to paid personal and federally recognized holiday leave, salary deferrals into a 401(k)-matching plan with immediate vesting, tuition reimbursement, short/long term disability plans, and a variety of medical, dental, and vision insurance options.

AMA is committed to the professional growth of every employee, understanding that the successes of our employees drive our success. We provide a work environment that is engaging, collaborative, and supportive. To learn more about our company, please visit our website at and follow us on Facebook and LinkedIn.

AMA is an Affirmative Action/Equal Opportunity Employer and does not discriminate against any applicant for employment or employee because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic prohibited under federal, state, or local laws.