Data Coordinator

Job Description

Job Description

OUR ORGANIZATION:
Kinexus Group, recognized as one of Nonprofit Times 2017, 2018, 2019, 2020, 2021 and 2022 Best Nonprofits to Work For, is a cutting-edge community development organization with growing initiatives to create an economically thriving Michigan. We are change agents who create solutions for business, workforce, and community challenges to promote economic vitality.

OUR TEAM:

Our team is comprised of competent and caring business professionals who are innovative, resourceful, collaborative, and helpful in facilitating the management and accountability of the Kinexus Group. This responsibility requires that we be service oriented relative to the data needs of all departments, emphasizing the importance of data intelligence and analysis in driving informed decision-making. We ensure that all transactions adhere to Kinexus policies and procedures, as well as rules established through various federal, state, and local fund sources.

OUR DESIRED OUTCOMES:

The Data Coordinator is responsible for coordinating, maintaining, and supporting program data systems to ensure accuracy, consistency, and timely reporting. This position serves as the primary lead for the GPMS data system, provides support and quality assistance for all Michigan Works related systems (ApprentiScope and OSMIS), and manages the Request for Funding (RFF) tracker. The role works closely with program staff to support data entry, resolve issues, and promote data quality.

WHAT WE EXPECT FROM YOU :

You bring a strong attention to detail, a service-oriented mindset, and a commitment to data accuracy and integrity. You are comfortable taking ownership of key data systems, supporting staff with varying levels of technical expertise, and ensuring information is complete, timely, and reliable. You approach your work with organization and accountability, communicate clearly with team members, and proactively identify and resolve data issues. You value collaboration, confidentiality, and continuous improvement, and understand the critical role high-quality data plays in compliance, funding, and informed decision-making.

Data Systems Coordination

• Serve as the primary point of contact and lead user for the GPMS data system, including data entry guidance, monitoring, and basic troubleshooting.
• Support staff use of ApprentiScope and OSMIS, ensuring data is entered accurately and in a timely manner.
• Assist with data clean-up, validation, and routine quality checks across systems.
  Run standard reports and data queries to support program tracking and internal reporting needs.

Request for Funding (RFF) Tracking

• Serve as the lead coordinator for the Request for Funding (RFF) tracker.
• Maintain accurate and up-to-date records of funding requests, approvals, timelines, and outcomes.
• Coordinate with internal staff to ensure required documentation and data are complete.
• Prepare summary reports related to RFF activity as requested.

Data Quality & Support

• Monitor data entry timelines and completeness, identifying gaps or inconsistencies.
• Communicate data issues or trends to supervisors and program leads.
• Assist with basic staff training and one-on-one support related to data systems.
• Support compliance with local, state, and federal data reporting requirements.

General Responsibilities

• Maintain confidentiality and integrity of participant and program data.
• Stay informed of basic system updates, policy changes, and reporting requirements.
• Participate in meetings or user groups related to assigned data systems, as appropriate.
• Perform other related duties as assigned.

MINIMUM REQUIREMENTS:

• Associate's degree in related field or equivalent relevant experience.
• Strong attention to detail and ability to manage multiple data tasks simultaneously.
• Ability to organize information, meet deadlines, and communicate clearly with staff.
• Ability to explain technical or data concepts to non-technical staff.
• Comfort working with structured trackers, spreadsheets, and reporting timelines.
• Proficiency in Microsoft Excel an basic reporting tools.

PREFERRED EXPERIENCE:

• Experience supporting data quality or compliance efforts.
• Experience working with data systems or case management databases preferred.
• Familiarity with GPMS, OSMIS, or apprenticeship-related systems strongly preferred.

PHYSICAL REQUIREMENTS:

• Must be able to lift to 25 pounds at times.
• Must be willing and able to travel approximately 30% of the time between Berrien, Cass, and Van Buren counties.

WORK ENVIRONMENT:

• Competitive salary & benefits
• Flexible and open
• Opportunities for development, growth and giving back

WHAT YOU CAN EXPECT FROM US:

• A robust onboarding experience to integrate you into our team.
• Team of Teams training in support of the organizational strategies.
• Job training and development to ensure you are established and growing in your role.
• Cross Operational Meetings with your peers.
• Be a part of transformational change in Michigan.

We have unique culture that requires individuals to be BOLD, INSPIRATIONAL, ENTREPRENEURIAL and INCLUSIVE. We spend more waking hours with each other than we do with family or friends, so finding someone that adds to our culture is extremely important.

Kinexus Group is an Equal Opportunity Employer/Program. Auxiliary aids, reasonable accommodations and/or services are available upon request for individuals with disabilities. Michigan Relay Center: 711 Voice and TDD. Kinexus is a partner of American Job Centers.