HR & Benefits Coordinator (Onboarding & HRIS)

**SALARY:** $21 to $24 per hour, depending on qualifications* Benefits administrative support (approx. 35%)* Processing timekeeping records and system updates (approx. 25%)* HRIS data entry/maintenance/report generation (approx. 25%)1. Conducts new employee orientation and training2. Coordinates the administration of various employee benefit programs (enrollment and participant changes) including medical, dental, financial, retirement, among others3. Processes invoices related to benefit products and benefit providers4. Coordinates the open enrollment process for related benefits and eligible staff5. Inputs information related to employee benefit elections into the HRIS for appropriate payroll processing6. Conducts benefit-related events (i.e., Benefit Fair) as needed to promote participation and/or to educate staff7. Ensures proper documentation for all benefit-qualifying events (dependent audit, etc.)8. Interprets benefit-related policies and procedures for staff and/or supervisors9. Listens to staff benefit concerns, resolves and/or refers issue to HR Manager if needed10. Maintains accurate reports of benefit participants (employee census, etc.)11. Maintains contact with human resource department staff for the Village of Mount Prospect regarding common benefits and completing necessary reports and/or documents as needed12. Maintains and updates records related to ACA compliance and Form 1095 distribution13. Prepares and distributes legally required benefit notices to eligible individuals (COBRA, Retiree Medical offering, etc.)14. Compiles benefit related expense or cost information as requested15. Proactively distributes benefits information to staff, including education as needed16. Recommends new benefit offerings and/or suggests plan design changes1. Completes various onboarding tasks in preparation for new hires and staff with position changes2. Prepares monthly and/or annual reports as directed by Human Resource Manager3. Recommends and handles personnel actions as directed by Human Resource Manager4. Maintain and update all HRIS data, as required or requested5. Files workers compensation incident reports or claims as required6. Responds to Leave of Absence requests and generates timely responses (i.e. FMLA, etc.)7. Completes various offboarding tasks related to staff departures8. Assists in the participation of salary and/or benefit surveys9. Regularly monitors benefit-related personnel policies and practices for compliance with the law10. May assist with recruitment, performance management, and training tasks or responsibilities11. Identifies, implements, and maintains HRIS modules and processes as appropriate12. Assists in FOIA responses regarding personnel as directed by HR Manager13. Participates in HR projects or library-wide groups as assigned14. Performs HR audits when requested1. Attends appropriate meetings, workshops and seminars2. Serves on committees as assigned3. Other duties as assigned## Qualifications**EDUCATION, TRAINING, AND EXPERIENCE**Bachelor's degree (or equivalent education and work experience). Minimum of 3 years of experience in human resources management and employee benefits required. Prior HRIS experience required (Paycom experience desirable).**KNOWLEDGE, SKILLS & WORKING CONDITIONS**Skills & Ability* Ability to access, input, and retrieve data from the computer* Ability to maintain confidentiality and to act in a discretionary manner* Ability to multi-task in a deadline-driven environment* Ability to perform detailed work and calculations accurately* Ability to manage time management skills* Ability to solve problems and apply critical thinking skills* Knowledge of employee benefit rules and guidelines* Knowledge of legislation and best practices related to employment* Knowledge of HRIS processes and system impactsBehavioral Skills1. **Attention to Detail.** Able to follow detailed procedures and ensure accuracy in documentation and data; concentrate on routine work details and organize and maintain a system of records.2. **Communication**. Able to clearly present information through the spoken or written word; read and interpret complex information; talk with customers or clients; listen well.3. **Customer Focus**. Able to demonstrate a high level of service delivery; do what is necessary to ensure internal and external customer satisfaction; deal with service failures and prioritize customer needs.4. **Initiative.** Able to bring about great results from ordinary circumstances; prepare for problems or opportunities in advance; transform leads into productive business outcomes; undertake additional responsibilities and respond to situations as they arise without supervision.5. **Planning, Prioritizing, & Goal Setting.** Able to prepare for emerging customer needs; manage multiple projects; determine project urgency in a meaningful and practical way; use goals to guide actions and create detailed action plans; organize and schedule people and tasks.6. **Policies, Process, & Procedures.** Able to act in accordance with established guidelines; follow standard procedures in crisis situations; communicate and enforce organizational policies and procedures; recognize and constructively conform to unwritten rules or practices.7. **Supporting Diversity, Equity, and Inclusion.** Able to adapt behavior to others' styles; interact effectively with people who have different values, cultures, or backgrounds; optimize the benefits of having a diverse, inclusive, and equitable workforce.8. **Teamwork.** Able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit. #J-18808-Ljbffr Mount Prospect Public Library