Judicial Assistant

Job Description

Under the general direction of the Trial Division Director, this position works directly with the judges, referees and the public to provide judicial administrative support and schedule trials, pre- and post-trial hearings, including drafting orders and letters, in accordance with the Michigan Court Rules and court policies and procedures. This is a full-time, benefited position working out of the Ottawa County Court House located at 414 Washington Ave, Grand Haven, MI 49417. Typical working hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.

Essential Job Functions

The essential functions of this position include, but are not limited to, the following:

• Manages and maintains the judges' and attorney referees' calendars and dockets;
• Assists attorneys, litigants, and the general public in the understanding of court policies and procedures;
• Prepares and mails court documents, such as notices to appear and court orders, as well as correspondence to and from the judges or attorney referees;
• Manages cases to ensure timely processing and completion, pursuant to guidance from the Michigan Supreme Court;
• Reviews court orders and other documents for accuracy and compliance with the Michigan Court Rules;
• Provides confidential administrative support for the judges and attorney referees;
• Manages court processes such as alternative dispute resolution (ADR);
• Receives and processes motions, briefs, and exhibits submitted to the court;
• Assists with felony collection processes and serves as a court recorder/reporter in the courtrooms as necessary;
• Performs other functions as assigned.

Required Education, Training and Experience

Associate's degree with one year of progressively responsible experience in court administration, business, or legal secretarial field or an equivalent combination of education and experience. Must be certified by the State of Michigan as a Certified Electronic Operator or obtain the certification within one year of employment. Must be certified as a Law Enforcement Information Network (LEIN) Operator or obtain the certification within one year of employment.

Additional Requirements and Information

Required Knowledge and Skills:

• Understanding of strict confidentiality requirements.
• Working knowledge of Michigan Court Rules, privacy requirements related to court records and court administrative procedures and practices.
• Thorough knowledge of civil, criminal, and domestic relations.
• Accurate keyboarding skills, computer literacy and knowledge of word processing, spreadsheet and database management applications.
• Knowledge of court recording protocols and requirements and the proper use of court recording equipment.
• Good time management and organizational skills.
• Good verbal and written communication skills.
• Excellent interpersonal and human relations skills.

Note: Bi-lingual communication skills are preferred, especially Spanish