Compliance Coordinator

Compliance Coordinator
Salary: $70,000 – $85,000
Location:  Hybrid, Chicagoland area
Reports to:  Chief Operating Officer (COO)

About Us:

The CAM Collective (“TCC”) is a national network of best-in-class, independently operated community management companies. We help local firms grow, modernize, and thrive — without losing the culture, people, and community focus that make them unique.

We're a high-growth, small-but-mighty team that values proactiveness, collaboration, and exceptional quality in everything we do.

The Role:

The OCompliance Coordinator keeps TCC and its network of Member Companies running smoothly and compliant across every state where we operate. This role blends day-to-day operational and administrative support with ownership of business registrations, payroll registrations, and related compliance obligations across a multi-entity, multi-state footprint.

You'll often be handed a question with no clean answer — a state agency with confusing guidance, an entity with an unclear registration history, a vendor issue that needs a quick fix — and be expected to dig in, sort it out, and document what you find. This role reports directly to the COO and works closely with leadership, property managers, and cross-departmental teams.

Key Responsibilities:

Compliance & Registrations

• Own business and payroll registrations across TCC entities and Member Companies, including new registrations, renewals, amendments, and closures.
• Ensure adherence to local, state, and federal regulations governing property operations, including state-specific requirements.
• Track registration and compliance deadlines across a multi-state footprint, and maintain a master calendar of renewals, audits, and required filings.
• Research state-specific requirements and agency processes, and translate ambiguous or conflicting guidance into clear, documented next steps.
• Maintain accurate, audit-ready records: registration confirmations, account numbers, agency correspondence, lease agreements, insurance certificates, vendor contracts, and other regulatory documentation.
• Assist with preparing for compliance audits, regulatory reviews, and internal quality assurance checks.
• Build and refine documentation standards, trackers, and SOPs so registration and compliance status is always current and easy to verify.

Administrative Support

• Manage daily administrative tasks such as correspondence, scheduling, digital filing, and document preparation.
• Maintain organized and comprehensive property records, operational documents, and compliance files.
• Prepare and distribute operational reports, meeting agendas, minutes, and other administrative materials.
• Track and report on all real estate leases across the company.
• Support the creation of SOPs, checklists, and administrative workflows to improve operational efficiency.

Operational Coordination

• Serve as the primary point of contact for vendors, contractors, and service providers.
• Coordinate property maintenance requests and ensure timely resolution of tenant issues.
• Assist in the onboarding of new properties, ensuring all operational systems are in place.

Financial Administration

• Track and process invoices, vendor payments, and expense reports.
• Support budget preparation and monitor operational expenses.
• Collaborate with the accounting team on financial reporting and registration-related payments, fees, and recordkeeping.

Communication & Team Support

• Support internal teams with project coordination and cross-departmental initiatives involving payroll, HR, operations, and finance.
• Ensure clear and timely communication regarding operational and compliance updates.

Requirements

• Bachelor's degree in Business Administration, Real Estate, or a related field preferred.
• 2+ years of experience in operations, compliance, payroll, administration, or property management.
• Hands-on experience with business registrations, payroll registrations, or similar (e.g., state entity filings, secretary of state registrations, payroll tax account setup, foreign qualifications, or multi-state compliance work) strongly preferred.
• Extremely strong attention to detail — registration numbers, deadlines, and filing details have to be right the first time.
• Comfort working in ambiguity: incomplete information, unclear agency guidance, and situations where you have to figure out the path forward yourself.
• Ability to sift through large amounts of information across states, entities, and agencies, and pull out what matters.
• Strong organizational and multitasking skills; able to juggle many open items across many entities without dropping any.
• Proactive spirit — flags issues before they become problems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with property management software (e.g., Yardi, AppFolio) and/or payroll or HRIS platforms (e.g., Rippling) is a plus.
• Excellent communication and interpersonal skills, including clear written summaries of complex compliance topics.
• Ability to work independently and collaboratively in a team environment.

Benefits

• A hybrid position in the Chicagoland area. Occasional travel for company events is required.
• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A dynamic and collaborative work environment.
• Medical, Dental, and Vision Insurance
• Short-term Disability and Life Insurance
• 401K Match
• Unlimited PTO