Executive Office Manager

Executive Secretary For Assessment And Accountability

The Executive Secretary is responsible for providing high-level administrative support to a distinct group of District administrators, including the Director of Data and Assessment, the Director of Equity and Continuous Improvement, and the Grant Administrator. Typical responsibilities will include assisting in data management and assessment procedures, completing accounting tasks, and performing general clerical functions such as preparing correspondence and organizing/scheduling meetings.

Essential functions include performing general clerical duties such as answering phones and greeting visitors. Provides general support for district-related meetings, including meeting set-up and general pack-up of materials after sessions. Provides clerical support for the department regarding department-related meetings, correspondence and announcements for department-related meetings, scheduling conference room use, and organizing and disseminating materials. Maintains budget data and budgeting records for departments, prepares purchase orders, and completes required purchase order paperwork. Providing logistical support for the ordering and distribution of assessment materials Providing customer service for the administration of state and local assessments to administrators, staff, and families Retrieving data and printing reports from the district's data systems. Assisting in data entry, formatting, and maintenance of data projects in Excel and Google sheets. Coordinating the mailing of student assessment results to families. Supports departments with data retrieval, report building, and communication with district and community stakeholders. Supports the maintenance of designated grant accounts, submits state reports as needed, gathers data for project reports, and communicates with non-public partners. Perform other job related duties as assigned.

Qualifications include a minimum of high school diploma or G.E.D. equivalent, 2 years of college or comparable business school preferred. At least 3 years or more of secretarial experience, preferred. Must demonstrate a high level of confidentiality. Must have knowledge of basic accounting principles. Knowledge and experience with office equipment to include but not limited to copiers, printers, computers, and phone systems. Effective communication skills with a high level of sensitivity and tact in person and on the phone. Ability to maintain progress with tasks despite constant interruptions and need to meet time-sensitive deadlines. Verbal and written fluency in Spanish preferred Must possess excellent typing, grammar and computer skills including familiarity with all Microsoft Office and Google products. Must have proficiency with basic formulas in Microsoft EXCEL/Google Sheets. Must be highly organized and be able to work with little or no supervision. Ability to plan, prioritize, and coordinate multiple projects and to work under pressure to meet deadlines. Must be able to handle stressful situations with professionalism. Ability to work collaboratively with administration, staff, and stakeholders.

The work year, salary, and benefits for this position are in accordance with the Valley View Office Personnel contractual agreement. Benefits include medical/vision and dental coverage through BCBSIL FSA and dependent daycare accounts, life, AD&D, and long-term disability insurance, tuition reimbursement, salary advancement, IMRF contribution included in base salary, and 403B.