Talent Acquisition Coordinator

Job Description

Job Description

The TA Coordinator is an entry-to-mid-level member of the Human Capital team responsible for supporting the operational backbone of Bridgeway's recruiting function. This role is responsible for recruiting entry- and mid-level positions, including university and early-career partnerships, and owns the full coordination infrastructure that supports all open requisitions: job postings (internal and external), ATS management and reporting, interview scheduling, candidate communications, background screening for all new hires, and pre-hire onboarding handoff. The TA Coordinator works in close partnership with the Senior TA Partner, who focuses on advanced and senior-level recruiting and broader sourcing strategy, ensuring the team operates as a cohesive, high-performing function. This role reports directly to the VP, Human Capital. This position is remote with preference for East Coast candidates. Periodic travel ~15%.

RESPONSIBILITIES Responsible full-cycle recruiting for entry- and mid-level positions across the organization — from kick-off through offer — while supporting the Senior TA Partner on advanced and senior-level searches as needed. Manage all job postings across internal and external platforms including the Greenhouse ATS, LinkedIn, and Indeed; ensure postings are accurate, on-brand, and go live promptly for every open requisition regardless of level. Conduct initial resume screening for active requisitions, applying defined criteria to identify qualified candidates and route them appropriately; conduct initial phone screens for entry- and mid-level roles. Build and maintain university and early-career recruiting partnerships; coordinate on-campus and virtual recruiting events, candidate pipelines, and new graduate outreach in partnership with the Senior TA Partner and VP, Human Capital. Maintain Greenhouse data integrity — update candidate statuses, log all recruiting activity, and ensure requisition records are current and audit-ready at all times. Schedule and coordinate all interview activity across all open requisitions — phone screens, video interviews, panel interviews, and onsite visits — with candidates, hiring managers, and interview panel members. Serve as the primary candidate point of contact throughout the recruiting process, providing timely, professional communication and a positive experience at every touchpoint. Initiate and track background checks and pre-employment verifications for all new hires organization-wide; proactively follow up to ensure timely completion ahead of start dates. Prepare and distribute offer letters and pre-hire documentation in coordination with the Senior TA Partner and VP, Human Capital. Manage the post-offer handoff to onboarding; partner with HR Operations to ensure new hire files, system access, and equipment requests are completed before Day 1. Compile and distribute weekly recruiting metrics and pipeline status reports for the VP, Human Capital and hiring managers. Maintain recruiting process documentation, templates, and SOPs; identify and recommend improvements to coordination workflows. Support inclusive hiring practices and DEI sourcing initiatives — including outreach to diverse candidate pools, job fair participation, and campus recruiting events — as directed by the Senior TA Partner or VP, Human Capital. Manage job board subscriptions and external vendor administrative tasks; track usage and flag any issues to the VP, Human Capital. Provide general administrative support to the Human Capital team as capacity allows. Leverage generative AI tools such as Claude and Copilot to streamline workflows, enhance productivity, improve solution quality, and accelerate delivery of business outcomes.

REQUIREMENTS 1–3 years of experience in a recruiting coordination, HR support, or administrative role; in-house corporate recruiting environment strongly preferred; exposure to university recruiting or early-career programs a plus Hands-on experience with an applicant tracking system (ATS); experience with Greenhouse strongly preferred Exceptional organizational skills and attention to detail; demonstrated ability to manage multiple open requisitions and competing priorities without dropping the ball Strong written and verbal communication skills; polished and responsive in all candidate and hiring manager interactions Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams); comfortable with video conferencing and virtual collaboration tools Experience using generative AI tools such as Claude and Copilot to improve productivity and deliver high-quality outcomes Ability to handle confidential information with a high degree of discretion and professionalism Self-starter with a proactive mindset; able to operate independently in a remote environment and anticipate needs before being asked Bachelor's degree in Human Resources, Business, Communications, or a related field preferred

Bridgeway is an Equal Opportunity Employer