Development Specialist

Job Description

Pittsburg State University is accepting applications for a Development Specialist in the department of Advancement Services that is responsible for serving as a critical contributor to the accurate and timely processing of philanthropic gifts, asset monitoring, and donor stewardship activities.

Duties and Responsibilities

Gift Processing and Data Entry - 50%

• Accurately processes and records charitable donations, pledges, matching gifts, and non-cash gifts in the Foundation's database
• Confirms proper allocation of funds based on donor intent
• Prepares and issues acknowledgment letters, gift receipts, and tax documentation within established timeframes
• Maintains up-to-date and accurate constituent records in the donor management system

Compliance and Data Quality - 25%

• Ensures all processed gifts comply with IRS charitable contribution rules, PCI compliance, and internal audit standards
• Reviews supporting documentation to verify compliance with gift acceptance criteria
• Upholds data integrity standards through routine audits and validations of gift records

Collaboration and Communication - 15%

• Coordinates with internal stakeholders and leadership to ensure all gifts are accurately categorized and properly receipted
• Responds to internal and external inquiries regarding gift status, documentation, and donor records
• Supports reconciliation of gift data with financial operations during monthly and year-end close processes

Additional Administrative Support - 5%

• Assists in documenting and refining gift processing procedures and workflows
• Contributes to special projects, reporting, or audit preparation as needed

Other Related Duties - 5%

• Performs other duties assigned directly related to the Foundation's mission and operations

Education and Experience

Required Education and Experience - Time of Hire

• At least two years of experience in data entry, accounting support, donation processing, or related administrative work
• Strong attention to detail and accuracy in handling financial and donor information
• Ability to maintain confidentiality and work with sensitive donor data

Preferred Education and Experience

• Bachelor's degree in accounting, business, or related field
• Experience working in a nonprofit, foundation, or higher education environment
• Familiarity with donor management or fundraising software (e.g., Salesforce, DonorPerfect, RazorsEdge)
• Knowledge of IRS charitable giving regulations, PCI compliance, or general nonprofit accounting principles
• Experience reconciling financial data and preparing donor acknowledgment letters or receipts

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background, sex offender, and credit check.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time, Monday - Friday, 8:00 AM - 4:30 PM or other hours as needed

Application Documents Required*:

• Resume
• Cover Letter
• Names and Contact Details for three (3) Professional References

*Consolidate into two documents to upload.

Open Until Filled with a first consideration date of July 7, 2026

Search Committee Chair: Donna Jacobs, View email address on click.appcast.io

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.

About Us

About Pittsburg State University

Founded in 1903, Pittsburg State's 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.


Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.


Pitt State's hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.


The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you'll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities.


Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.


Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events.


The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.