Administrative Assistant / Office Manager

Administrative Assistant / Office ManagerThis position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.Posting DetailsPosting Number - PG195209SPInternal Recruitment - NoWorking Title - Administrative Assistant / Office ManagerAnticipated Hiring Range - $50,000 - $56,000Work Schedule - Monday - Friday, 8:00 am - 5:00 pm. A hybrid work schedule may be available at the discretion of the supervisor, based on the needs of the department.Job Location - Raleigh, NCDepartment - Communication TechnologiesAbout the Department - Communication Technologies (ComTech) provides services for the entire campus as well as remote campus sites within Wake County and theCMASTfacility in Morehead City. Services to faculty, staff, and students include voice, voice messaging, long distance, data circuits, collaboration tools, and maintenance of all related telecommunications equipment and infrastructure.ComTech is responsible for the management and operations of the enterprise critical IT facilities including data centers . The communications environment consists of approximately 12,000 phone lines long with almost 100,000 network ports over more than 43,000 faceplates.Wolfpack Perks and Benefits - As a Pack member,you belong here,and can enjoyexclusive perksdesigned to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review ourEmployee Value Propositionand learn more about what makes NC State the best place to learn and work for everyone.What we offer:Medical,Dental, andVisionFlexible Spending AccountRetirement ProgramsDisability PlansLife InsuranceAccident PlanPaid Time Off and Other Leave Programs12 Holidays Each YearTuitionandAcademic AssistanceAnd so much more!Attain Work-life balance with ourChildcarebenefits,Wellness & Recreation Membership, andWellness Programsthat aim to build a thriving wolfpack community.Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.Essential Job DutiesThe Administrative Assistant / Office Manager position for ComTech provides direct administrative management support to the assistant vice chancellor of ComTech, while regularly performing a variety of office management duties for team members throughout ComTech and otherOITunits as needed.Administrative Management SupportProvide direct administrative management support to the assistant vice chancellor (AVC), including managing complex calendars, coordinating meetings, preparing correspondence, handlingAVCtravel arrangements and other related administrative management dutiesCoordinate meeting logistics and scheduling with campus community stakeholders, internal and external associates, to support efficient communication and collaborationPerform a variety of administrative and office management functions to support members of ComTech and otherOITunits as needed (ex: travel arrangements, PCard purchases, warehouse and purchasing requests)Office Operations and Administrative CoordinationAssist with developing and maintaining office operations, procedures, and administrative policies that contribute to an efficient and well-supported workplaceSupport departmental workflows, documentation, and internal reporting processesServe as the building liaison forOIT, manage facilities-related requests and orders (ex: AiM building liaison requests), respond accordingly to building-related inquiries and assist with resolving issues and concernsServe as the department surplus coordinator, managing the disposition of surplus property in accordance with university proceduresManage and monitor office supply inventories to support daily operations and ensure inventory is organized and maintainedAssist with the planning ofOITand campus community eventsCommunication and Customer ServiceServe as a resource for department staff by responding to inquiries, directing requests to the appropriate resources, and providing responsive, professional customer service to establish standard processes and procedures for enhancing overall efficiencyUtilize office productivity and collaboration tools to support communications, maintain information, and perform routine updates to departmental web contentOther ResponsibilitiesOther administrative duties may be assigned as needed to support otherOITunits.QualificationsMinimum Experience/Education - High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.Preferred Qualifications - Experience providing high-level administrative management support, including managing complex calendars, coordinating meetings, and arranging travel for senior leadersExperience supporting office operations in a higher education, information technology, or similarly complex administrative environmentDemonstrated proficiency with Google Workspace (Docs, Sheets, Slides, and Forms) and experience maintaining or updating web contentExperience coordinating administrative processes related to travel, purchasing, office operations, or human resourcesStrong organizational skills with the ability to manage multiple priorities, maintain confidentiality, and work independently while supporting a collaborative team environmentRequired License or Certification - N/AValid NC Driver's License required - YesCommercial Driver's License Required? - NoRecruitment Dates and Special InstructionsJob Open Date - 09/11/2026Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) - 09/18/2026Notice to Applicants - Please note that the work history on your resume must also be included in your application.Special Instructions - Please submit a resume, cover letter, and contact information for at least three professional references.Position DetailsPosition Number - 00046325Position Type - SHRAPosition Classification Band Title - Administrative Support SpecialistPosition Classification Band Level - AdvancedPosition Classification Salary Range - $ 34,602 - $ 58,870Salary Grade Equivalency - NC10Alternate Option - If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.Full Time Equivalent (FTE) (1.0 = 40 hours/week) - 1.00Appointment - 12 Month RecurringMandatory Designation - Adverse Weather - Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events - Non Mandatory - Emergency EventTime Limited Position - NoTime-Limited Appointment Length (if applicable)Department Id - 516001 - Communication TechnologiesEEO - NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity.If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io View email address on click.appcast.io candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.