Human Resources Director

Human Resources Director Department: Human Resources Reports To: Administrator FLSA Status: Non-Exempt Location: Lincoln Village Healthcare Center, Lincoln, IL PAY: $25.00-$30.00 per hour DOE HOURS: Monday-Friday 8:00am-4:30pm What We Are Looking For: The Human Resources Director is responsible for overseeing the facility’s human resources functions, including recruitment, hiring, onboarding, employee relations, payroll coordination, benefits administration, personnel records, policy implementation, and regulatory compliance. This position supports the facility’s operations goals by maintaining accurate employee records, promoting a positive work environment, supporting staffing needs, and ensuring consistent application of facility policies and employment practices. The Human Resources Director works closely with the Administrator, department managers, employees, and corporate leadership to support employee engagement, retention, regulatory compliance, and the overall effectiveness of facility operations. What You Will Do: Recruitment & Staffing Coordinate recruitment efforts for all facility departments to maintain adequate staffing levels. Develop and maintain job posting, recruitment materials, and employment advertisements. Review applications, communicate with candidates, schedule interviews, and coordinate hiring decisions with department managers. Monitor vacancies and work with department managers to identify staffing needs and recruitment priorities. Maintain communication with applicants throughout the hiring process. Support employee retention initiatives and recommend strategies to improve recruitment outcomes and reduce turnover. Maintain accurate Records of applicants, interviews, offers, and hiring activity. Hiring & Onboarding Coordinate pre-employment requirements, including background checks, license and certification verification, required screenings, and employment documentation. Ensure new-hire paperwork is completed accurately and within required timeframes. Coordinate new employee orientation, including required training, facility policies, and introductions to department leadership. Maintain onboarding checklists and track completion of required documentation and training. Communicate with department managers regarding new-hire start dates, orientation schedules, and outstanding requirements. Ensure employee files contain required personnel documentation and applicable credentials. Payroll Administration Coordinate and oversee payroll processing to ensure employees are paid accurately and on time. Review timecards, missed punches, attendance records, and payroll adjustments for accuracy. Follow up with department managers regarding timecard approvals, corrections, bonuses, and other payroll-related submissions. Verify applicable pay rates, differentials, bonuses, sign-on bonus payments, and other authorized compensation adjustments. Review payroll reports and journals to identify discrepancies and resolve errors before submission. Maintain payroll records and documentation in accordance with facility policy and applicable laws. Communicate payroll deadlines and hold department managers accountable for submitting required information on time. Respond to employee questions regarding pay, deductions, and payroll discrepancies. Maintain confidentiality of employee compensation and payroll information. Benefits Administration Assist employees with enrollment in health insurance and other available benefit programs. Coordinate benefit enrollment, changes, eligibility questions, and required documentation. Communicate benefit information, enrollment deadlines, and policy updates to employees. Assist with insurance documentation and temporary insurance cards when applicable. Coordinate employee benefit changes and separations with the appropriate benefit providers or corporate personnel. Maintain accurate and confidential benefits records. Employee Relations & Retention Serve as a resource for employees and managers regarding workplace concerns, policies, procedures, and employment matters. Address employee questions and concerns professionally, consistently, and confidentially. Assist with employee complaints, workplace investigations, documentation, and corrective action in coordination with the Administrator. Support department managers with performance management, attendance concerns, disciplinary documentation, and employee coaching. Promote respectful workplace behavior, professionalism, teamwork, and effective communication. Coordinate employee recognition, engagement, and retention initiatives. Assist with exit interviews and analyze employee turnover trends to identify opportunities for improvement. Maintain appropriate documentation of employee relations matters and actions taken. Personnel Records & Employment Compliance Maintain complete, accurate, and confidential personnel files. Ensure required employment documentation, licenses, certifications, and other credentials are current and properly maintained. Monitor expiration dates and coordinate renewals or follow-up as necessary. Maintain required employment records in accordance with applicable federal and Illinois requirements. Ensure appropriate separation of personnel and confidential medical documentation. Support compliance with applicable employment laws, including wage and hour requirements, leave laws, equal employment opportunity requirements, and workplace accommodation obligations. Maintain and communicate facility policies and procedures related to employment. Assist with regulatory audits, surveys, and corporate reviews involving employee records and human resources practices. Employee Leave & Separation Coordinate employee leave requests and maintain appropriate documentation. Assist with the administration of applicable leave, accommodation, and return-to-work processes in coordination with management and appropriate outside representatives. Coordinate employee separations, including resignation documentation, termination paperwork, final employment records, and benefit-related notifications. Conduct or coordinate exit interviews when appropriate. Ensure employee status changes are communicated to payroll, benefits, and department leadership. Maintain separation records and ensure required procedures are followed. Training & Employee Development Coordinate new-hire orientation and required employee in-services. Track completion of mandatory training and required acknowledgments. Assist department managers with identifying training needs and maintaining required training documentation. Support employee development and initiatives designed to improve workplace communication, professionalism, and retention. Maintain records of employee education, training, and competency documentation as assigned. Administrative & Leadership Support Assist the Administrator with human recourses planning, staffing reports, employee turnover analysis, and operational initiatives. Prepare reports regarding recruitment activity, vacancies, turnover, payroll accuracy, and other HR metrics as requested. Develop, maintain, and update human resources procedures and standard operating procedures. Provide guidance to department managers regarding HR processes and documentation requirements. Coordinated communication between employees, department managers, administration, and corporate leadership. Identify opportunities to improve HR workflows, documentation, and operational efficiency. Perform other duties as assigned by the Administrator. What You Will Bring: Associate or bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred. Previous experience in human resources, payroll administration, recruitment, or personnel management required. Experience in a skilled nursing facility or other healthcare setting preferred. Knowledge of employment practices, payroll procedures, benefit administration, and personnel recordkeeping. Familiarity with applicable federal and Illinois employment laws and long-term care regulatory requirements. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities and meet strict deadlines. Ability to handle confidential information with discretion and professionalism. Proficiency in Microsoft Office, electronic recordkeeping systems, and payroll or timekeeping software. Ability to work independently and collaborate effectively with facility leadership and department managers. Physical Requirements: Ability to sit and work at a computer for extended periods. Ability to walk throughout the facility to meet with employees and department managers. Ability to occasionally lift or carry office supplies and files. Ability to perform the essential functions of the position with or without reasonable accommodation. Work Environment: The Human Resources Director primarily works in an office within a skilled nursing facility but regularly interacts with employees, applicants, department managers, residents, families, and corporate representatives. The position requires discretion, professionalism, organization, and the ability to manage confidential information and time-sensitive responsibilities in a fast-paced healthcare environment. What You Will Get: Competitive Wages Paid Holidays Vacation Time Sick Time Health, Dental, and Vision Insurance Life Insurance

401 (K)