Distribution Coordinator

Distribution Coordinator

The Distribution Coordinator manages the receiving and shipping counter operations within a busy distribution center. This role focuses on accurate data entry, document control, and close coordination with carriers, internal teams, and warehouse staff to ensure timely, accurate, and compliant shipping and receiving processes. The position supports daily dock operations, maintains critical records, and helps drive smooth inventory and order flow across the facility.

Responsibilities include managing the carrier driver check-in process and maintaining accurate driver sign-in logs, issuing and controlling Bills of Lading (BOLs) to drivers, coordinating daily inbound and outbound shipment schedules, assigning dock doors to optimize facility flow, performing data entry for all shipping and receiving transactions, reviewing shipping and receiving documents for accuracy, maintaining organized filing systems for all distribution paperwork and records, ensuring compliance with corporate document retention policies, communicating with Customer Service Representatives regarding order changes, discrepancies, and special requirements, making adjustments to orders when required, maintaining accurate tracking of shipments within warehouse management systems, maintaining the Dock Audit database and generating reports for leadership, tracking daily distribution activities, supporting performance reporting, investigating shipping and receiving discrepancies, partnering with Inventory Control and plant teams to resolve issues, working closely with warehouse supervisors, lift truck operators, checkers, and inventory teams to coordinate dock activities, maintaining consistent communication with external carriers and drivers, attending production scheduling meetings as required, and training on and effectively using the company's ERP system to support distribution and inventory processes.

Essential skills include strong attention to detail, proficiency in data entry, experience with warehouse management systems, ability to work with ERP systems, knowledge of inventory control practices, previous warehouse experience, competence in Microsoft Office applications, ability to coordinate shipping and receiving operations, capability to attend and contribute to production scheduling meetings, solid computer skills, and ability to manage multiple tasks in a fast-paced distribution environment while maintaining accuracy.

Additional skills and qualifications include experience working in shipping and receiving within a distribution center, background in using ERP systems for production, inventory, or distribution management, familiarity with Dock Audit processes and reporting, experience supporting performance reporting and operational visibility in a warehouse or distribution setting, comfort working cross-functionally with warehouse supervisors, lift truck operators, checkers, inventory teams, and external carriers, and interest in taking on additional responsibilities and growing into leadership opportunities over time.

Why work here? You will join an established industry leader in the canned goods sector that manages a significant portion of distribution in its market and is investing in brand new production and distribution lines. The organization is focused on becoming the premier canned goods provider for its company portfolio and supports this goal by promoting from within and offering clear paths into leadership roles in a growing operation. Team members receive annual merit increases based on negotiation and performance, along with company-provided personal protective equipment and a dedicated allowance for safety shoes and safety glasses. You will work in an environment that values operational excellence, internal growth, and continuous improvement.

Work environment: This role operates in a distribution center environment supporting canned goods operations. The position is scheduled for 2nd shift, typically from 3:00 p.m. to 11:00 p.m., with initial training on 1st shift for approximately 12 weeks to ensure a smooth onboarding. You will work closely with warehouse supervisors, lift truck operators, checkers, inventory teams, and external carriers in an active dock and warehouse setting. The environment relies on warehouse management systems such as SAP and Red Prairie, as well as ERP systems and Microsoft Office tools for daily operations, documentation, and reporting. Personal protective equipment (PPE) is provided, and there is a specific allowance for safety shoes and safety glasses, reflecting a strong emphasis on safety and compliance in the facility.

Job type and location: This is a contract to hire position based out of Rockford, IL.

Pay and benefits: The pay range for this position is $21.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: medical, dental & vision, critical illness, accident, and hospital, 401(k) retirement plan pre-tax and Roth post-tax contributions available, life insurance (voluntary life & AD&D for the employee and dependents), short and long-term disability, health spending account (HSA), transportation benefits, employee assistance program, time off/leave (PTO, vacation or sick leave).

Workplace type: This is a fully onsite position in Rockford, IL.

Application deadline: This position is anticipated to close on Aug 20, 2026.