OH Logistics Specialist

Job Title: Logistics Specialist (Vehicle Relocation)

Job Description

The Logistics Specialist executes customer vehicle relocation service orders and supports all related business operations. This role focuses on end-to-end order management, from scheduling vehicle pickups and deliveries to coordinating additional services and maintaining accurate data in the CRM. The Logistics Specialist communicates frequently with internal staff, independent contractors, and pickup and delivery contacts to ensure timely, compliant, and high-quality service in a fast-paced environment.

Responsibilities

• Manage the execution of customer vehicle relocation orders from initiation through completion.

• Timely coordinate and schedule pickup and delivery of customer vehicles while strictly following customer instructions.

• Optimize efficiency by linking multiple orders when possible to streamline routes and workflows.

• Oversee the accurate and timely completion of additional services such as vehicle detailing, titling and registration, and placement of vehicles into storage.

• Communicate promptly and professionally by email, telephone, and CRM with internal staff, independent contractors, and pickup and delivery contacts, escalating issues to management when appropriate.

• Update CRM activities and notes immediately after each call or email, ensuring accurate, complete, and time-sensitive information, including uploading photos and scanned documents.

• Create, manage, and follow through on CRM tasks to keep orders moving and maintain clear documentation.

• Ensure compliance with company policies and procedures at all times.

• Ensure adherence to applicable DOT regulations and all relevant federal, state, and local laws.

• In the manager’s absence or at the manager’s direction, calculate and offer flat fees on orders and email bid sheets to independent contractors.

• Manage the storage vehicle facility (where applicable), tracking vehicles moving in and out using VIN and order verification.

• Check vehicles into and out of the storage facility, reviewing and documenting any damage or issues.

• Take inventory of items left in vehicles and record them accurately.

• Move vehicles in and out of the lot safely, including bringing vehicles into the secure lot when drivers drop them off and staging vehicles for driver pickup.

• Perform regular inventory checks to account for all vehicles on the lot and verify their status.

• Confirm vehicles start and operate properly and communicate any mechanical or operational issues to headquarters before vehicles are reactivated.

• Monitor and manage team dashboards and complete assigned tasks to ensure orders continue to progress without delay.

• Provide outstanding customer service and keep customers informed with up-to-date information on order status and developments.

• Demonstrate effective time management by prioritizing tasks and following through to completion.

• Act confidently, assertively, and decisively while taking responsibility and accountability for meeting position requirements.

• Adhere to organizational goals and objectives and contribute to maintaining quality standards.

• Balance client requirements with company policies and operational procedures to achieve successful outcomes.

• Demonstrate open, effective communication and teamwork with colleagues across departments.

Essential Skills

• High school diploma.

• At least 6 months of customer service experience.

• Experience in a fast-paced office or operations environment with the ability to multitask while maintaining accuracy.

• Strong communication skills, both written and verbal, for frequent interaction with independent contractors, internal staff, and customers.

• Proficiency with Microsoft Office, particularly Excel, and strong data entry skills.

• CRM experience, including entering and maintaining accurate order and activity data.

• Ability to type at least 37 words per minute, as verified by a typing test.

• Comfort handling inbound and outbound calls in a call center or dispatch-style environment.

• Experience or strong aptitude in logistics, scheduling, and coordinating vehicle or service orders.

• Ability to manage several concurrent projects with high attention to detail and accuracy.

• Capability to learn and use company systems, tools, and equipment, including any updates or upgrades.

• Strong time management skills and ability to follow through on tasks to completion.

• Ability to respond confidently and decisively while taking responsibility for outcomes.

• Customer-focused mindset with a commitment to providing outstanding service and clear, timely updates.

Additional Skills & Qualifications

• Inventory experience, particularly related to vehicles or asset tracking, is a plus.

• Experience in dispatch, logistics coordination, or fleet operations is highly beneficial.

• Background in call center environments supporting customers or contractors is preferred.

• Advanced computer skills beyond basic office applications are an advantage.

• Ability to enjoy and contribute to a cooperative, considerate team environment.

• Demonstrated professionalism, honesty, trustworthiness, respect, and courtesy in daily interactions.

• Patience, flexibility, and cultural awareness when working with a diverse group of stakeholders.

• Strong work ethic and reliability in meeting schedule and performance expectations.

• Comfort serving as the main point of contact for independent contractors (such as truck drivers) and assigning orders to them.

• Interest in career growth within an organization that offers multiple departments and advancement opportunities.

• Openness to working on-site and adapting as the organization grows and evolves.

Work Environment

This is a full-time, on-site role based in an office and storage facility environment, operating Monday through Friday from 8:00 a.m. to 5:00 p.m. The position involves working in a fast-paced setting where you will frequently use computers, CRM systems, spreadsheets, and other office technologies to manage orders and communicate with stakeholders. You will interact regularly by phone and email with independent contractors, internal teams, and customers. Where applicable, the role includes time in a vehicle storage lot, moving vehicles in and out of secure areas, checking vehicles for damage, and performing physical inventory checks. The culture emphasizes teamwork, professionalism, integrity, customer focus, and quality standards, with opportunities for growth across multiple departments within a rapidly growing fleet transport organization. Attire is typical for a professional office and operational environment, appropriate for both desk work and occasional work in the vehicle lot.

Job Type & Location

This is a Contract to Hire position based out of Ohio City, OH.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ohio City,OH.

Application Deadline

This position is anticipated to close on Jun 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.