AP Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist
Department: Corporate Accounting
Status: Full Time (Hybrid)

Position Summary:
The Accounts Payable Specialist is responsible for processing high volumes of invoices, managing payment workflows, and ensuring timely, accurate financial transactions. This role supports vendor relationships, assists with annual tax documentation, monitors property cash flow needs, and upholds company policies and safety standards. The ideal candidate is detail-oriented, organized, and committed to delivering exceptional support to internal teams and external partners.

Benefits and Perks:

• 401(k) + Match

• Health, Dental, and Vision Insurance

• Employee assistance program

• Flexible spending account

• Life insurance

• Paid Time Off (2.5 weeks)

• Sick Time (40 hours)

• 8 hours of Wellness

• 8 Hours of Volunteer Time

• Professional Development Assistance

• Retirement plan

Essential Job Duties and Responsibilities:

• Process and pay invoices accurately and promptly.

• Manage high volumes of invoices and assist with scheduled check runs.

• Upload check data to bank platforms for positive pay verification.

• Prepare and execute check runs and ACH payment batches.

• Assist with logging, routing, coding, and securing approvals for all AP invoices.

• Support annual vendor tax reporting, including preparation of 1099 documentation.

• Update and maintain cash reports as needed.

• Monitor property cash reports and coordinate funding shortages with Regional Managers.

• Record and approve utility payment drafts.

• Respond to inquiries from vendors and onsite employees.

• Identify and implement improvements to administrative and AP processes.

• Report accidents or emergency situations immediately and complete required documentation.

• Adhere to OSHA standards and company safety policies at all times.

• Maintain regular, reliable attendance and punctuality.

• Demonstrate knowledge of and compliance with company policies and procedures.

• Maintain a professional appearance, attitude, and adherence to the dress code.

• Perform additional duties as assigned.

• Work collaboratively and positively with team members, residents, clients, vendors, and community partners.

Experience & Qualifications:

• Solid understanding of accounting principles and the AP/AR relationship.

• Knowledge of GL coding and month-end posting procedures.

• Familiarity with vendor onboarding requirements, including W-9s and Certificates of Insurance.

• Two to four years of Accounts Payable experience, preferably in property management.

• Proficiency in Microsoft Office applications.

• Yardi experience preferred.

• High school diploma or equivalent required.

• Strong written and verbal communication skills.

• Excellent organizational and time-management abilities.

• Skilled in conflict management and effective dispute resolution.