Event Assistant

Event Assistant

Plans, publicizes and attends events as well as completes related paperwork such as contracts and RPP's. Under the direction of the Beach Pride Events Manager, the Event Assistant is responsible for actively participating in booking and implementing a variety of student activities and events that abide by University, Associated Students, Student Auxiliary Enterprises guidelines. Able to work with a diverse staff and student body. Able to assist volunteer consultants and provide other duties as assigned.

Essential Duties And Responsibilities Include The Following. Other Duties May Be Assigned.

1. Coordinate the planning of Union, ASI, and campus-wide events in conjunction with the Beach Pride Events Manager and Assistant Director, Programs.
2. Gathers information regarding the availability and cost of entertainers, speakers, bands, novelty acts, games and/or other activities for Beach Pride Events.
3. Uses various methods to communicate with members and the campus community to gather and disseminate Beach Pride Center information.
4. Helps create, post and distribute flyers, posters, banners, table tents and other informational materials.
5. Attends events and handles assigned responsibilities to help ensure success for all Beach Pride Events programs.
6. Participates in distributing, processing and/or keeping abreast of information from union, campus and national surveys related to student interests and needs. Applies knowledge to better meet the needs of LBSU diverse student body.
7. Attends individual, staff and Beach Pride Events weekly meetings. May be required or approved to attend additional committee or board meetings.
8. Maintains logs for work assignments & schedules, as well as tracking systems for contracts, RPP's and event documents.
9. Assists with creating and maintaining various documents and reports as assigned including program proposals, budgets, evaluations, and end-of-year reports.
10. Assists with member recruiting and retention including but not limited to regular communication outside of meetings, requesting assistance with events and serving as role models.
11. Interact positively and build effective working relationships with a diverse population of students, faculty, staff, and campus administrators, ability to communicate with tact and diplomacy.
12. Able to perform basic clerical duties, answering phones, typing, filing, customer service and other duties as assigned.
13. Ability to contribute to and maintain an office environment which celebrates diversity and promotes inclusive excellence.
14. Other duties as assigned, reasonably within the scope of the job.

Minimum Qualifications

Education and Experience

Minimum or no previous job experience required. Must be a current and active CSULB student enrolled in a minimum of 6 units.

Knowledge and Abilities

Successful candidates will have exceptional customer skills along with the ability to multi-task. Excellent interpersonal, written, time management and verbal communication skills. Fundamental knowledge in programs including Microsoft Word, Excel, Power Point.

Other Qualifications

Schedule

This position is an annual, year-round position that works through the Winter & Summer academic breaks. Must be available to work a minimum of 15 hours per week with the flexibility to cover up to 20 hours per week as needed. Shifts are generally scheduled MondayFriday between 8 AM and 7 PM during the academic year, with occasional evening and weekend hours required for event support. Scheduled hours may fluctuate based on departmental needs and event activity.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit at a desk or computer workstation and use hands and fingers to key data, sort documents, and file paperwork. The employee is frequently required to stand and be able to talk or hear in interactions with others. The employee is occasionally required to walk to other offices within the building and around the campus. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Work Environment

The employee will be exposed to loud music and outdoor elements. The noise level in the work environment is usually moderate.

Note: This is a union position. Please contact Human Resources with questions.