Payroll Systems Administrator

: Payroll Systems Administrator (SAL 7)

Summary:

The Payroll Systems Administrator is a key position within Human Resources and reports directly to the HR Manager. Leads the development and implementation of strategies and services for all employee payroll functions, ensuring pay is processed on time, accurately and in compliance with government regulations. Oversees and maintains the optimal function of HRIS, which may include installation, customization, development, maintenance, and upgrade of applications, systems, and modules.

Minimum Qualifications Required:

Education required to ensure success in this position:

• Bachelor's degree in accounting, Business Administration, or a related field, required.

Experience required to ensure success in this position:

• One to two years of related experience required.
• Experience with processing payroll in an ERP system or Experience with HRIS systems.
• Experience with Banner(ERP) and or higher education is a strong advantage.

Special skills, knowledge and abilities:

• Ability to collaborate effectively
• Strong analytical and problem-solving skills
• Excellent oral/written communication and superior interpersonal skills with the ability to work collegially and

collaboratively in a team setting

• Strong organizational skills and capacity to set priorities. Attention to detail.
• Ability to work independently
• Experience in program planning, coordination, and evaluation.
• Ability to maintain confidentiality
• Experience with financial management and budgeting
• Strong time-management skills
• Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes

License, certification, or registration necessary:

• Be willing to obtain Fundamental Payroll certification
• Valid driver's license
• Required background checks

Physical requirements:

• Ability to navigate campus/public buildings and grounds
• Ability to travel independently by car and/or plane
• Ability to occasionally lift up to 20 lbs.
• Ability to sit at a desk working on a computer for prolonged periods.

Environmental conditions:

• Professional office environment with interruptions and noise due to frequent visitors, students, staff and faculty
• Occasional travel required for meetings, conferences, etc.

Ability to operate the following vehicles or equipment:

• Standard office equipment: computer, fax, phone, etc.
• Vehicle - college vans/cars

Primary Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Payroll processing - Process bi-weekly and monthly employee payroll. Calculate and deduct appropriate

amounts from payroll checks, including tax withholding, garnishments, child support and other deductions. Comply with all local, state, and federal laws regarding finances, tax filings, and reporting.

• Payroll processing - Process bi-weekly and monthly employee payroll. Calculate and deduct appropriate

amounts from payroll checks, including tax withholding, garnishments, child support and other deductions. Comply with all local, state, and federal laws regarding finances, tax filings, and reporting.

• Records and audits- Prepares and maintains accurate records and reports of payroll transactions.

Facilitates audits by providing records and documentation to auditors.

• HRIS subject matter expert- Oversees and maintains the optimal function of the HRIS, which may

include installation, customization, development, maintenance, and upgrade to applications, systems, and modules. Provides technical support, troubleshooting, and guidance to HRIS users. Collaborates with HR staff to identify system improvements and enhancements; recommends and implements solutions.

• Ensures system compliance with data security and privacy requirements.
• Annual reporting and submissions- Submits all required payroll and HRIS reporting to government

entities or other related groups. Create and distribute W-2's and 1095's for all employees.

• Subject Matter Expert support - Each member of the HR team will be expected to become a subject

matter expert on several HR-related tasks and responsibilities. This would include answering department questions, vendor coordination, training co-workers, establishing and documenting procedures and spokesperson to outside entities.

• HR project team member- Each member of the HR team will be assigned to participate in team

projects based on College-wide needs or requests.

• Performs other duties as assigned.

Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty and students.

Founded in 1855, Berea College achieved national distinction as the first coeducational and interracial college in the South. Berea has a longstanding commitment to interracial education and is one of the most racially diverse private liberal arts colleges in the United States. With an emphasis on service to Appalachia and beyond, Berea enrolls 1,600 students from 43 states and U.S. territories and more than 70 countries. Berea College admits students who are unable to afford tuition and provides all of them a no-tuition promise, valued at more than $178,000. Berea's students excel in the College's supportive yet demanding academic environment, and many are the first in their families to attend college. As one of only nine federally recognized Work Colleges, all Berea students are expected to work 10-12 hours weekly in various positions across campus. Berea College was again named one of the nation's “Best Institutions for Undergraduates to Earn their College Degree” in the 2022 edition of The Princeton Review's book, The Best 387 Colleges. Berea also appeared on four other lists within the publication: Best Colleges in the Southeast; Best Value Colleges; Best Green Colleges; and Tuition Free Schools. Berea College is ranked #148 by The Princeton Review - the highest-ranked Kentucky college, and the #3 “Best Value College” in the nation. Berea is one of only two private institutions ranked in the Top 10 for Value in the Wall Street Journal/Times Higher Education (THE) 2022 College Rankings. The Washington Monthly ranks Berea College #13 among the nation's liberal arts colleges, recognizing Berea for maintaining “consistently high rankings thanks to their economic diversity, relatively strong graduation rates, and commitment to meeting students' financial need.” U.S. News and World Report Rankings lists Berea as #30 among National Liberal Arts Colleges, including ranking Berea #1 in Service Learning, #2 for Most Innovative Schools, #3 in Co-ops/Internships, #4 in First-year Experiences, and tied for #13 in Best Undergraduate Teaching.

Located where the Bluegrass Region meets the Cumberland Mountains, the town of Berea (pop. 16,000) lies forty miles south of Lexington and is approximately two hours from Cincinnati, Louisville, and Knoxville. More information about Berea College is available at

Berea College, in light of its mission in the tradition of impartial love and social equality, welcomes all people of the earth to learn and work here. Berea College is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application! Berea College is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.