PARALEGAL

JOB PURPOSE:

The Paralegal provides legal and administrative support to the Chief Legal Officer and assists with contracts, legal documents, regulatory communications, policy governance, and other legal and compliance-related activities. This role coordinates legal matters across the organization, maintains confidential information, supports communication with external counsel, and serves as a central resource for the organization's Policy & Procedure Committee.

JOB RESPONSIBILITIES:

Legal and Contract Support

• Assist the Chief Legal Officer with the review, preparation, organization, and tracking of contracts, agreements, amendments, and other legal documents.
• Perform initial reviews of contracts and legal documents to identify missing information, inconsistencies, required approvals, renewal dates, and other items requiring legal review.
• Maintain organized contract and legal document files and tracking systems.
• Coordinate the routing of agreements for internal review, approval, signature, and final execution.
• Monitor contract expiration, renewal, termination, and other important dates as assigned.
• Handle sensitive and confidential information with a high level of discretion.
• Assist with legal research and preparation of summaries or supporting documentation as requested by the Chief Legal Officer.

External Counsel Coordination

• Serve as a point of contact for routine administrative communications with external attorneys and law firms under the direction of the Chief Legal Officer.
• Coordinate requests for documents, information, meetings, and other materials needed by external counsel.
• Track outstanding legal requests and follow up with internal departments to ensure timely responses.
• Assist with maintaining records of legal matters handled by outside counsel, including litigation matters
• Coordinate legal invoices and supporting documentation as assigned.

Regulatory and Organizational Communications

• Assist in reviewing regulatory and legally sensitive communications before distribution.
• Review letters and notices to participants, providers, employees, vendors, and other parties for consistency, completeness, appropriate language, and alignment with approved templates and requirements.
• Coordinate revisions with responsible departments and the Chief Legal Officer when legal review is required.
• Maintain approved templates and ensure current versions are available to applicable departments.
• Assist with responses to regulatory agencies, subpoenas, legal requests, and other formal correspondence as directed by the Chief Legal Officer.
• Assist with preparation and distribution of Board of Directors packets on a quarterly basis.

Policies and Procedures

• Coordinate the organization's policy and procedure review and approval process.
• Serve as the primary administrative point of contact for the Policy & Procedure Committee.
• Coordinate Policy & Procedure Committee meetings, agendas, materials, approvals, and follow-up activities.
• Review policies and procedures for appropriate formatting, consistency, required sections, responsible parties, review dates, and approval requirements.
• Work with department leaders to ensure policies are reviewed and updated within established timeframes.
• Maintain the organization's policy inventory and monitor policies approaching their required review or expiration dates.
• Ensure approved policies are appropriately documented, maintained, and communicated.
• Assist departments with questions regarding the policy review and approval process.

Perform other duties and responsibilities as assigned.

Schedule: 8:30AM – 5:30PM

Weekly Hours: 40

Qualifications

Education: Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, or a related field required.

Experience:

• Paralegal certificate from an accredited program preferred.
• Minimum of three (3) years of paralegal, legal operations, contract administration, healthcare administration, or related experience.
• Healthcare, managed care, corporate, regulatory, or in-house legal department experience strongly preferred.
• Experience reviewing contracts, policies, regulatory correspondence, or other legal documents preferred.

Knowledge, Skills and Abilities

• Strong organizational and document-management skills.
• Excellent attention to detail and ability to identify inconsistencies or missing information in documents.
• Strong written and verbal communication skills.
• Ability to manage multiple assignments, deadlines, and priorities simultaneously.
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.
• Strong follow-up skills and ability to coordinate assignments across multiple departments.
• Ability to review and understand contracts, policies, procedures, regulatory correspondence, and other formal documents.
• Strong proficiency in Microsoft Word, Excel, Outlook, and document-management systems.
• Ability to work independently while recognizing matters requiring escalation to the Chief Legal Officer.
• Strong interpersonal skills and ability to communicate professionally with senior leadership, external counsel, regulators, providers, vendors, and employees.

Physical Requirements

Individuals must be able to sustain certain physical requirements essential to the job. This includes, but is not limited to:

• Standing – Duration of up to 6 hours a day.
• Sitting/Stationary Positions – Sedentary position in duration of up to 6-8 hours a day for consecutive hours/periods.
• Lifting/Push/Pull – Up to 50 pounds of equipment, baggage, supplies, and other items used in the scope of the job using OSHA guidelines, etc.
• Bending/Squatting – Have to be able to safely bend or squat to perform the essential functions under the scope of the job.
• Stairs/Steps/Walking/Climbing – Must be able to safely maneuver stairs, climb up/down, and walk to access work areas.
• Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills to operate and activate equipment, devices, instruments, and tools to complete essential job functions (ie. typing, use of supplies, equipment, etc.)
• Sight/Visual Requirements – Must be able to visually read documentation, papers, orders, signs, etc., and type/write documentation, etc. with accuracy.
• Audio Hearing and Motor Skills (Language) Requirements – Must be able to listen attentively and document information from patients, community members, co-workers, clients, providers, etc., and intake information through audio processing with accuracy. In addition, they must be able to speak comfortably and clearly with language motor skills for customers to understand the individual.
• Cognitive Ability – Must be able to demonstrate good decision-making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.

Disclaimer: Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company.

We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, height, weight, or genetic information. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Every application is reviewed by our recruitment team. We do not use AI to make hiring decisions or automatically reject applicants. All employment decisions are based on job-related qualifications and applicable employment laws.

CenterLight Healthcare System currently hires employees in states where we are registered to do business. At this time we are able to consider candidates residing in the following states:

• Alabama
• California
• Colorado
• Connecticut
• Florida
• Georgia
• Illinois
• Louisiana
• Massachusetts
• New Jersey
• New York
• North Carolina
• Ohio
• Oklahoma
• Oregon
• Pennsylvania
• Puerto Rico
• South Carolina
• Tennessee
• Texas
• Utah
• Virginia
• Wisconsin