Regulatory Operations Analyst (Series 99 and SIE)

Job Title: Regulatory Operations Analyst

Location: Remote.

Duration: Long Term

Job Summary:

Under minimal supervision, uses intermediate knowledge and skills obtained through experience and/or training to monitor possession and control of client assets, complete regulatory reporting and assist the firm in maintaining proper compliance with industry/firm rules and regulations. Collaborates with management to identify opportunities for operational efficiency and productivity improvements to mitigate financial, reputational and regulatory risk. Assists and provides input in the interpretation of new and changing rules and/or regulations. Works with management to update processes as well as updating departmental procedures with guidance from Supervisor/Manager. Recommends solutions to problems. Contact with internal customers as well as internal auditors as required to research, identify and resolve observations. Assist in the development and coordination of periodic operational performance reports/scorecards including trend analysis and recommended strategies with guidance from Supervisor/Manager.

Essential Duties and Responsibilities

Monitors daily securities possession or control requirements to ensure compliance with the Customer Protection Rule (15c3-3); proactively communicates deficits and any identified issues to the LOBs to reduce firm deficits

Compiles and reviews regulatory reporting information used for Weekly Reserve and Monthly FOCUS reporting; ensures that reporting information is compliant with applicable industry regulations (e.g. 15c3-3, 15c3-1)

Monitors operational suspense and clearance accounts, inventory, and dealer accounts to ensure compliance with firm accounting policies/industry regulations; escalate identified issues to Supervisor/Manager and the relevant line of business

Assists and provides input in the interpretation of new/changing securities rules, regulations, policies or laws; updates processes for compliance with rules and regulations as well as departmental procedures

Compiles operational account information for internal and external auditors (e.g. FINRA, SEC) with limited oversight

Plans and executes remediation efforts for any identified issues with minimal guidance/support from Supervisor/Manager; assists the Manager or Senior Analyst in formalizing milestones needed to implement corrective action plans for any identified issues

Identifies opportunities for operational efficiency and productivity improvements to mitigate financial, reputation and regulatory risk; suggests solutions to Supervisor/Manager

Assist Manager or Senior Analyst in the design, planning, and execution of testing strategies; under direct supervision, may lead the testing efforts of other analysts; communicate any issues to management that require immediate attention in a clear and concise manner; draft recommendations to mitigate risk

Assists in the development and coordination of periodic operational performance reports/scorecards for Management, including trend analysis and recommended strategies

Performs daily and weekly quality review of reconciliation specialist’s work as needed to ensure reconciliations are accurate, complete and that discrepancies have been resolved in a timely manner

Coordinates/participates in the quarterly examination and verification of physical securities held on premises

Participates in projects and performs other duties and responsibilities as assigned

Knowledge of:

Brokerage operations and how functions performed by Operations Control align with business partners

Financial industry rules, regulations and laws relating to processes performed by Operations Control

Regulatory terminology, concepts, and guidance

Brokerage industry and financial markets

Accounting principles/concepts

Concepts, practices and procedures for testing operational systems/processes

Skill in:

Conducting quality control reviews for functions performed within Operations

Creating procedure and business process workflow documentation

Evaluating processes/systems and identifying risks and controls; recommending appropriate actions/revisions to resolve any identified gaps or mitigate risk

Executing training materials/programs

Executing test strategies, methodologies and analysis

Operating standard office equipment and using required Microsoft Office 365 software (Excel, Access, PowerPoint) and other software applications

Ability to:

Proactively engage, collaborate and influence business partners in the adoption of identified opportunities to create or enhance a control or process

Support efforts in the evaluation or implementation of a control or process

With minimal guidance, interpret financial/brokerage rules, regulations and security laws; ensure all industry rules, regulations, and security laws that apply to a process are correctly followed

Manage multiple tasks with changing priorities; meet deadlines in a fast-paced environment with constant interruptions; adapt to a constantly changing environment.

Demonstrate strong numerical aptitude and use critical thinking when solving operational problems

Provide a high level of customer service

Education:

Bachelor’s Degree (B.A.) in related field and minimum of two (2) years’ experience in the areas of accounting, banking and/or financial service

Licenses/Certifications:

• SIE and Series 99 required