Office Manager/Legal Secretary

Established Criminal Defense firm in Encino is seeking an experienced Office Manager / Legal Secretary to oversee daily office operations while providing administrative and legal support to attorneys. The ideal candidate will be highly organized, detail-oriented, and experienced in managing a fast-paced legal environment.

Key Responsibilities

• Manage daily office operations and ensure efficient workflow.
• Provide administrative support to attorneys and legal staff.
• Prepare, proofread, and file legal documents with courts.
• Coordinate hearings, court appearances, meetings, and attorney calendars.
• Communicate with clients, courts, experts, and opposing counsel.
• Maintain case files, records, and confidential client information.
• Handle intake, correspondence, and case management tasks.
• Assist with billing, invoicing, expense tracking, and vendor payments.
• Coordinate service of process and court filings.
• Supervise and support administrative staff as needed.
• Assist attorneys with trial preparation, exhibits, and binders.

Qualifications

• 3+ years of experience as an Office Manager, Legal Secretary, or similar legal support role.
• Criminal defense experience strongly preferred.
• Knowledge of California court procedures and legal filing requirements.
• Strong calendar management and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a deadline-driven environment.
• Proficiency with Microsoft Office and legal case management software (Clio, MyCase, TrialWorks, or similar preferred).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.