Executive Assistant

Salary Grade SG 111. Recruitment Salary Range: $57,888.00 - $72,300.00. Salary offered will be determined based on directly related experience. Work Location: 315 E Second Street Clayton, NC (Johnston County). The Town of Clayton is seeking applicants for an Executive Assistant to the Chief of Police for the Police Department. Responsibilities Provides administrative support to the Chief of Police, Executive, and Command Staff of the Police Department. Handles logistics for Department meetings and other large meetings with various groups. Manages communication between the Chief of Police, Executive Staff, and employees of the department. Manages supplies, mail, correspondence, and various department calendars. Reviews and prepares documents that require the signature of the Chief of Police. Prepares reports, agenda items, agreements, forms, and other documentation. Coordinates special projects and activities for the Chief of Police and Executive Staff. Maintains department records in accordance with current records retention schedule. Assists with the hiring, onboarding, and training of new employees. Assists in the budget preparation process. Coordinates fiscal operations of the Police Department. Approves requisitions and purchases. Reviews and submits department timesheets. Intercepts and responds to queries and complaints via telephone, email, or in-person visits. Maintains knowledge of Police Department operations and resolves minor issues. Coordinates and schedules activities for the Chief of Police and disseminates relevant information. Responds to inquiries and citizen concerns, provides information and/or assistance, resolves or redirects to appropriate Police or Town resources. Interacts and assists other departments, outside organizations, and members of the general public. Handles Agency Terminal Agency Coordinator (TAC) designation. Completes CJLEADS Training and handles duties as Designated Administrator. Handles duties as the Agency Administrator for Odyssey. Qualifications Considerable knowledge of program services, policies, procedures, laws, rules, and regulations; ability to demonstrate and apply this knowledge in performance of administrative support tasks; ability to explain and interpret program information to clients/customers and staff. Ability to clearly convey, persuade, and negotiate information and ideas to individuals or groups. Ability to identify and understand issues, problems, and opportunities; determine course of action; develop appropriate solutions. Ability to develop ideas into plans of action and coordinate the actions through implementation. Ability to present ideas clearly and effectively in written form; edit, adjust language or terminology to meet needs of the audience; use correct grammar, organization, and structure. Ability to compile, assimilate, organize, and analyze printed and electronic information; apply knowledge of data research and manipulative analysis. Ability to provide direction to staff. Considerable knowledge of modern office practices, procedures, filing methods, records management systems, and office equipment. Required Associate’s degree in Secretarial Science, Business Administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience. Bachelor’s degree is preferred. Notary Public and DCI (Division of Criminal Information) Certification required. Applicants must be authorized to work for any employer in the U.S. The Town of Clayton is not able to sponsor employment visas. Applicants may be subject to a criminal background check. Effective October 1, 2025, in accordance with North Carolina state law, all applicants for positions that involve working with children in any capacity are required to undergo criminal history record checks conducted by the North Carolina State Bureau of Investigation. Credit and motor checks are required for some administrative, finance, and operational positions. Applicants will be required to take and pass a Pre-Employment Drug and Alcohol screen once they are verbally given a conditional offer of employment. Depending on the position, employees may be subject to random drug and alcohol screens throughout their employment. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA). Benefits Town of Clayton employees enjoy many benefits including a retirement pension plan, 401K membership, Paid Vacation, Sick and Holiday Leave, State Health Plan, and various other benefits. Town of Clayton is an Equal Opportunity Employer. Hiring salary will not exceed hiring pay range unless approved by the Town Manager. Applications may be reviewed to determine if applicants education and experience is more applicable to other vacant positions within the Town. #J-18808-Ljbffr