Department Coordinator - Business Office

Job Description

Job Description

Location:
YMCA of the Suncoast
Citrus Memorial Health Foundation

Rate of pay: Full time hourly $17.00/hr

As a key member of the branch leadership support team, you will coordinate administrative operations, financial processes, special events, fundraising efforts, and executive office functions. This position offers an excellent opportunity to gain experience in nonprofit operations, business administration, community engagement, and organizational leadership.

What You'll Do

• Coordinate day-to-day administrative operations for the branch
• Manage invoice processing, deposits, petty cash, and office records
• Support branch leadership with scheduling, communications, and special projects
• Assist with fundraising campaigns and community events
• Support board and volunteer committee activities
• Maintain office supplies, systems, and administrative processes
• Provide exceptional customer service to staff, members, and community partners
• Help create a welcoming, organized, and mission-driven environment

What We're Looking For

• Associate's or Bachelor's degree in Business, Communications, Nonprofit Management, or a related field preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office and other business software
• Ability to manage multiple priorities and work independently
• Strong attention to detail and problem-solving skills
• Passion for community impact and the YMCA mission

Why Join the YMCA?

• Meaningful work that strengthens the community
• Opportunities for professional growth and leadership development
• Collaborative and supportive team environment
• Experience across nonprofit operations, fundraising, finance, and administration
• The opportunity to make a difference in the lives of youth and families every day

JOB SUMMARY:

The Coordinator will be responsible for the over all supervision of the entire department. Must be able to supervise volunteers and/or staff and make sure that everyone follows safety standards and rules of the YMCA.

EDUCATION, TRAINING AND EXPERIENCE:

Research shows that some candidates apply only if they meet all of the job criteria. If you have passion and intelligence, even if you are missing some of the below requirements, we encourage you to apply to further discuss your skill set.

The Department Coordinator must possess the competence and confidence to administer the effective and quality coordination of the entire department. They must be responsible and at least 18 years of age and have the ability to cooperate and work with YMCA staff to provide a quality program. The Coordinator must demonstrate good communication and problem solving skills along with a good understanding of the community that he/she is working with. Must have the skills, knowledge and genuine willingness to work with the community. Get SMART and if supervising, Supervisor's Training preferred. High School graduate or equivalent required. Upon hire, must complete Intro to the Ys Cause & Culture, Y's Way to Service & Engagement, and I Hear You: Service with CARE. Refer to current training plan for specific function to identify additional required trainings for this position.

SPECIAL SKILLS OR EQUIPMENT REQUIRED:

This individual must familiarize themselves with YMCA rules and policies. Good verbal communication skills are beneficial.

PHYSICAL AND/OR MENTAL REQUIREMENTS:

This individual needs to be able to lift and carry at least 50 pounds. This individual may be required to sit or stand for extended periods of time.

JOB DUTIES:

1.*Coordinate the function under the direction of the supervisor.

2. Create a nurturing and safe environment by reporting suspicious activity that may lead to child abuse or may violate the code of conduct.

3. Keep supplies organized, maintain and clean facility and care for equipment. Keep a clean and organized work area.

4. *Ensure any communication reflects the YMCA voice.

5. *Always wear the YMCA staff shirt, name tag, SMART pin and appropriate attire.

6. Distribute materials and make announcements as needed to promote function.

7. *Report any new or continuing problem that may arise.

8. *Role model SMART behavior.

9. Supervise all staff and volunteers within the department.

10. Meet budgetary responsibilities under the direction of the supervisor.

Key Leadership Competencies:

Collaboration
Developing Other and Self
Critical Thinking
Program and Project Management
Finance
Emotional Maturity

EOE/DFWP

Please note: This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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