Contract Administration & Accounting Specialist

Job Description

Job Description

Creativity Meets Mission.

There has never been a better time to join and be a part of MDLE! With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a fast-growing global team of planners, designers and engineers, delivering projects that create a positive and tangible impact around the world.

Job Description
MDLE is seeking a detail-oriented and versatile, Contract Administration & Accounting Specialist to become an integral component of growing team in Charlottesville, Virginia. As a Contract Administration & Accounting Specialist, you will be tasked with a variety of responsibilities that are vital to the success of our business operations. In this dual-function role you will be responsible for the lifecycle of contract documentation while ensuring project-related accounting, invoicing, and financial reporting are accurate and timely.

Key Responsibilities
• Lifecycle Management: Draft, review, and manage federal, state, or commercial contracts and subcontracts.
• Compliance: Ensure all contractual activities adhere to company policies, legal requirements, and specific agency regulations (e.g., FAR/DFARS if applicable).
• Documentation: Maintain organized digital and physical contract files, tracking key milestones, expiration dates, and renewal requirements.
• Liaison: Act as the point of contact between project managers, company leadership, legal counsel, and external clients regarding contract terms.
• Project Accounting: Manage project-based billing, ensuring invoices are generated accurately based on contract terms (Fixed Price, T&M, etc.).
• Accounts Receivable/Payable: Process incoming vendor invoices related to contracts and follow up on outstanding client payments.
• Financial Reporting: Assist in preparing month-end closing reports, budget-to-actual variance analysis, and project profitability summaries.
• Audit Support: Provide necessary documentation and support for internal or external financial audits.
Qualifications

Minimum Requirements:
• Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field
• A minimum of 5 years’ experience in a similar role
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Deltek, or Sage) and advanced knowledge of Microsoft Excel.
Additional Information

• U.S. CITIZENSHIP IS REQUIRED FOR THIS POSITION
• This position is for someone living in Charlottesville, Virginia.
• Flexibility: We are looking for the right fit and are open to discussing either a part-time (20–25 hours/week) or full-time (40 hours/week) arrangement.

Compensation and Benefits
Benefits with full time employment may include:
• 401(k) Retirement Plan with company match
• Medical and Dental insurance
• Flexible schedule
• Paid Holidays
• PTO

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