Procurement Specialist

Procurement Specialist The primary role of the Procurement Specialist is to maintain controls and ensure timeliness and quality of procured items. They are responsible for developing and implementing tracking systems and communicating status updates to internal stakeholders, leading strategic sourcing efforts, the issuance and tracking of bid documents, evaluation of proposals, administration of purchase orders (contracts) from cradle to grave, material and design submittal, and material management. Essential duties and responsibilities include: Interacting with customer disciplines to develop and issue Vendor RFQ packages. Conducting vendor kickoff meetings. Evaluating services and material quotes and making purchase recommendations. Issuing purchase, work, and change orders to vendors. Managing warranty and back charge issues as necessary. Reconciling invoices. Engaging in strategic supplier sourcing and partnership. Administering purchase orders. Negotiating terms and conditions with suppliers. Expanding supplier's database for new strategic B2B relationships and partnerships. Coordinating with vendors to ensure deliverables meet time and quality standards. Liaising between vendors and NACC internal stakeholders, keeping stakeholders apprised of schedule status, including potential changes. Creating and maintaining bill of materials for each assigned project. Office and field expediting of orders including contacting and visiting vendors to ensure compliance with order specifications. Providing status updates for project order progress and issuing field visit reports. Issuing final shop material acceptance certificates. Maintaining vendor document submittals via document index schedules and in-house review/approval requirements. Maintaining material tracking reports and material test report project databases. Working with AP invoice verification/authorization to create and keep materials cost control reports. Responsible for the safe care, custody, and control of equipment/materials throughout loading, transport, and storage. Working with field inspectors to identify/record damage, repairs, maintenance, and shortages. Managing required transportation documents & services to provide proof of delivery to client. Assisting project managers in activities for field need schedule requirements. Providing material progress reporting and systematic tracking. Issuing final field material receipt acceptance certificates. Education and/or experience: This position requires a bachelor's degree and 4 or more years of expediting or quality control experience, preferably in the oil and gas/pipeline industry. Skills Ability to respond in a flexible manner and to reprioritize work as the situation demands. Excellent communication skills, both written and verbal. Excellent organizational skills and time management skills are necessary. Ability to work independently and efficiently. Proficiency in Microsoft Office, including Word, Excel, and PowerPoint. Ability to elicit cooperation from a wide variety of sources, including internal resources and clients. Behaviors A drive to succeed in a team environment. The ability to provide superior service. Excellent interpersonal skills. Ability to work in a fast-paced environment. Exceptional time management skills. Leadership and organizational responsibilities require ongoing coordination, communication, and/or team problem solving between departments or functional areas and clients for work production or service quality. Contacts: This position requires regular contact with clients and with employees in multiple internal departments. Physical requirements Utilizing written and verbal communication skills including active listening and speaking, and reach and grasp objects. Experiencing periods of prolonged sitting, standing, walking, travel/drive a vehicle, and lift objects up to 25 lbs. Occasionally lifting objects up to 50 lbs. #J-18808-Ljbffr