Accounting Specialist

Job Description

Job Description

Encore Pavement is seeking a detail-oriented and analytical Accounting Specialist to join our team. This position will play a critical role in managing accounts receivable, accounts payable and general accounting functions, ensuring accurate financial reporting and contributing to the overall efficiency of our accounting operations. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to collaborate across departments to ensure timely entry of financial data and meet deadlines.

Essential Job Duties & Responsibilities:

Accounts Receivable

• Prepare and send customer invoices timely and accurately.
• Contact customers to follow up on outstanding invoices.
• Perform credit checks on new customers to assess creditworthiness.
• Maintain and reconcile the accounts receivable subsidiary ledger and accounts receivable aging reports.
• Set up new jobs in the accounting system and maintain management reports on jobs, invoicing, and collection.

Accounts Payable

• Enter vendor invoices, ensuring proper coding, authorization, and adherence to company policies.
• Assist with the coding and reconciliation of credit card transactions, ensuring receipts are uploaded for transactions
• Manage the accounts payable aging report and ensure timely payment to vendors.
• Reconcile vendor statements and resolve any discrepancies promptly.
• Coordinate with vendors and internal teams to address invoice issues or payment inquiries.

General Accounting Support

• Assist in month-end and year-end closing processes including journal entries and account reconciliations for inventory, prepaid expenses, and expense accruals.
• Collaborate with internal and external stakeholders to support audits and financial reviews.
• Proactively identify process improvement opportunities to enhance efficiency and accuracy in accounts receivable and accounts payable functions.
• Assist with Ad Hoc requests as needed.

Administrative

• Assist in answering incoming phone calls from customers requesting bids and from vendors

Qualifications (Experience, Education & Certifications, Key Attributes):

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum of 2-3 years of experience in accounting, with a focus on accounts receivable and/or accounts payable, preferred but not required.
• Experience in the construction, development, or related industry is highly desirable.

Skills and Competencies

• Proficiency in accounting software and ERP systems; experience with NetSuite is a plus.
• Strong understanding of the accounts receivable and accounts payable processes.
• Excellent attention to detail and accuracy in data entry and financial reporting.
• Strong analytical and problem-solving skills with the ability to work under deadlines.
• Excellent communication skills for customer and vendor interaction.
• Proficiency in Microsoft Office Suite, particularly Excel (e.g., pivot tables, VLOOKUP, and advanced formulas).

Physical Requirements : (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)

• Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally
• Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
• Adjusting, moving and lifting objects in all directions: Rarely
• Talking and hearing to communicate with others: Constantly
• Seeing to perform job duties at close range, such as monitors or screens: Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally
• Repeating motions that may include the wrists, hands and/or fingers: Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely
• Operating machinery and/or power tools: Rarely
• Operating motor vehicles or heavy equipment: Occasionally
• The ability to travel regionally or nationally: Occasionally

Physical Demands :

• Sedentary work that primarily involves sitting/standing: Constantly
• Light work that includes moving objects up to 20 pounds: Occasionally
• Medium work that includes moving objects up to 50 pounds: Occasionally
• Heavy work that includes moving objects up to 100 pounds or more: Rarely

Working Conditions :

• Low temperatures: Rarely
• High temperatures: Occasionally
• Outdoor elements such as precipitation and wind: Occasionally
• Noisy environments: Occasionally
• Hazardous conditions: Rarely
• Shift work, to include overnight work: Never
• Frequent overtime, including weekends: Never
• Office environment: Constantly

Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.