Staff Accountant

Knowledge and Skills

• Bachelor’s degree in accounting, finance, or related field.


• 3–5 years of relevant accounting or financial management experience.


• Proficiency in QuickBooks, Excel, and Workamajig preferred.


• Strong understanding of GAAP principles, budgeting, and cash flow management


• Excellent verbal and written communication skills.


• Detail-oriented, deadline-driven, and adept at managing multiple client budgets simultaneously.

Core Responsibilities:

Accounting Operations

• Client Billing – Run monthly client billing worksheets for review by account executives, generate invoices to clients monthly via email, follow up with agency/client requests regarding invoicing, close jobs, audit time sheets.


• Maintain client budgets and ensure they are current based on their billing cycle.


• Work with accounting staff on day-to-day accounts payables, accounts receivables, and account reconciliations.


• Credit Card Reconciliations-review daily charges, confirm receipts and approvals.


• Expense Reports – audit expense reports, charge back applicable expenses to clients via billing.


• Update and audit purchase orders and contact clients as needed.


• Ensure current W-9s are on file for all vendors.


• Assist in collections using A/R aging report.


• Establish and maintain standard operating procedures to ensure separation of functions, systems of checks and balances, and information accuracy.


• Conduct regular audits of expense coding, invoicing, and past due accounts.


• Maintain consistency across clients while supporting the unique needs of each client and association.

Professionalism & Representation

• Uphold Celtic Chicago’s culture of excellence, accountability, and partnership


• Demonstrate proactive communication and client service in all interactions.


• Contribute to departmental profitability through efficiency, quality, and client satisfaction.

Benefits

• Hybrid work schedule-2 days in our Park Ridge office, 3 days remote


• Health, dental, vision, disability, life insurances.


• 401K plan with generous company match


• Paid vacation, paid holidays


• Summer hours