Administrative Associate II

OVERVIEW

We are currently seeking a highly organized and proactive Administrative Associate II to join a well known client’s team in Clayton, NC. This role provides essential administrative support for departmental operations, handling complex and confidential tasks that ensure efficiency and effectiveness across the organization. This is a short-term, 30-day assignment, ideal for a detail-oriented professional who can quickly integrate into a fast-paced environment and provide immediate support. The Administrative Associate II will serve as a key partner to leadership and staff, managing communications, coordinating operations, and supporting budgeting and reporting activities. This position requires strong judgment, attention to detail and the ability to manage multiple priorities efficiently.

RESPONSIBILITIES

Provide administrative support for departmental activities, including document management, reporting and communication coordination. Screen, prioritize and route mail, correspondence and documents based on content and urgency. Maintain and organize departmental files, records and reports to ensure easy access and compliance. Compile, analyze and summarize data to assist with the preparation of regular and ad hoc reports. Review reports for accuracy and completeness, identifying discrepancies and escalating issues as necessary. Maintain and reconcile departmental budget records, including preparing projections and recommendations. Process and handle confidential and sensitive information with discretion and professionalism. Prepare correspondence, letters, memoranda and presentations based on departmental knowledge and business needs. Coordinate meetings, calendars, travel arrangements and logistics for leadership and team members. Serve as a liaison between internal teams and external stakeholders. Prepare meeting materials, attend meetings as needed, and document key discussions or action items. Support departmental initiatives, special projects and company events as needed.

EXPERIENCE

Minimum of 2+ years of administrative or clerical experience in a professional environment. Experience supporting office management, communications and budget related activities. Demonstrated ability to handle confidential information and sensitive business matters. Experience working in a fast paced environment requiring prioritization and multitasking.

EDUCATION

Associate degree or equivalent post secondary education in business, administrative support or related field preferred. Equivalent relevant experience may be considered.

TO BE A BEST FIT, YOUR STRENGTHS MUST INCLUDE

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) at an intermediate to advanced level. Excellent organizational skills with strong attention to detail and accuracy. Strong written and verbal communication skills, including professional phone etiquette. Ability to prioritize tasks and manage multiple deadlines with a sense of urgency. Strong customer service mindset with the ability to build relationships across teams. High level of initiative, accountability and follow through. Ability to work independently while seeking guidance when needed. Team oriented mindset with willingness to support others and take on additional responsibilities. Strong problem solving skills and adaptability in a dynamic environment.

BENEFITS

Full‑time employees are also eligible for benefits options such as health coverage, life insurance, disability insurance and 401(k) benefits. EEO Statement At Advanced Group, our commitment to diversity and inclusion in every part of our organization is crucial to fulfilling our mission and demonstrating our values. Advanced Group is committed to providing employment opportunities without regard to sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status or any other basis protected by applicable federal, state or local law. Advanced Group complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io. #J-18808-Ljbffr Advanced Clinical