DPS Administrative Assistant - Requisition

GENERAL SUMMARY The DPS Administrative Assistant completes duties in support of the department’s Director of Logistics & Director of Operations. To assist the Executive Assistant, reporting to the Vice President of the Department. Maintain personnel files within the department. Order and maintain inventory of all supplies for the function/operation of all divisions which fall under the management/direction of the Department of Public Safety. (EMT’s, Occupational Health, Risk Management, Locksmiths) Tracking and reporting of expenses incurred within the Department of Public Safety. Managing the calendar for the Directors of Public Safety – scheduling appointments and planning meeting accommodations. Miscellaneous duties as assigned by the Vice President and Directors. Daily management of the department’s Team Member payroll concerns. FOUR DIAMOND SERVICE AGREEMENT All Team Members will display a Four Diamond commitment to Guest Service through the delivery and maintenance of the Quality Standards established by Pechanga Resort Casino. KEY RESPONSIBILITIES • Support the administrative tasks for the Directors of the Department of Public Safety. • Maintain all Team Member personnel files including copying/forwarding all necessary documentation to Human Resources. • Maintaining supplies/inventory for the functionality of all divisions within the Department of Public Safety. To include the Admin Offices, Locksmiths, Radio Techs, Training Division, Detectives Division, Shredding Division, and the Range Division. • Clerical support to the operations of the Department of Public Safety. • Reviewing Team Member’s time cards daily for missed in and /or out time clock punches. Make corrections to the miss punch and/or realign punches in the Kronos system. Add time to the Team Member’s punches for Team Members attending training classes off property, officers with jury summons, after hour call-ins for the Locksmith’s or Radio Techs. • Update MSS to align Team Members under the correct manager after the rotation every year in June. Update MSS with New Team Members, promotions, transfers, resignations, and terms. • Add new Team Members, Promotions, Transfers, Terms & Resignations. Input vacation time, Early Outs and Call Offs on the shifts calendar. • To be the backup to the Dispatch Trainer to input updates in the departments Alliances Program: Add new Team Members, add or change designators • Other duties as assigned. ACCOUNTABILITY: This position does not have supervisory responsibilities. The Team Member is responsible for protecting the assets of PRC. ________________________________________ QUALIFICATIONS AND GUIDELINES ________________________________________ EDUCATION/EXPERIENCE/TRAINING: Bachelor's degree (B.A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience is required to successfully perform this job. COMMUNICATION SKILLS: This position requires the ability to read and comprehend simple instructions, short correspondence, and memos. This position also requires the ability to write simple correspondence. Furthermore, this position also requires the ability to effectively present information in one-on-one and small group situations to guests, clients, and other Team Members of the organization. MATHEMATICAL SKILLS: This position requires the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. This position also requires the ability to apply concepts of basic algebra. REASONING ABILITY: This position requires the ability to solve practical problems and work with a variety of concrete variables in situations where only limited standardization exists. This position also requires the ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS: • Must qualify to obtain and maintain a class “A” gaming license. SKILLS/ABILITIES: • Proficient in basic/intermediate computer skills, including Microsoft Office. • Proficient in basic telephone etiquette and phone usage. • Knowledge of operation and usage of basic office equipment, i.e.- copy machine, fax machine, etc. • Ability to use common sense, reasoning and sensitivity in relation to personalities of Team Members in situations which may arise in normal work environment. • Must be flexible and willing to work nights, weekends, and holidays. DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by Team Members within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of Team Members assigned to this job. #J-18808-Ljbffr