Accounts Receivable Specialist

POSITION OVERVIEW

The AR Specialist is responsible for managing the end-to-end accounts receivable, billing, and collections process for assigned construction projects, with a strong emphasis on cash flow optimization, lien compliance, and billing accuracy. This role partners with Project Managers and internal teams to ensure timely and accurate billings, proper revenue recognition, and proactive identification of financial and compliance risks. The ideal candidate is detail-oriented, assertive, and experienced in construction billing practices, able to enforce billing deadlines while maintaining professional relationships with field personnel and customers.

Billing & Pay Application Management

* Prepare and submit monthly General Contractor billings, including AIA pay applications for approximately 50-100 assigned projects.

* Manage Schedule of Values (SOV)-based billing, ensuring alignment with contract terms

* Validate percent complete billed against field reports, project status updates, and PM input

* Review and substantiate stored materials billing, ensuring proper documentation, approvals, and backup

* Proactively identify under-billing and over-billing conditions and recommend corrective actions

* Ensure billing schedules align with established pay application cycles (5th-15th)

* Submit finalized invoices via appropriate platforms (e.g., Textura, Procore, GCPay, TeamPlayer, email).

* Coordinate with Project Managers (PMs) to review and approve draft billings.

* Ensure billings reflect actual production and include all approved Change Orders (COs).

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Financial Controls & Revenue Integrity

* Analyze costs incurred versus billings to date to ensure accuracy and completeness

* Identify and flag:

o Projects billing ahead of cost (revenue recognition and clawback risk)

o Projects lagging billing (cash flow and working capital risk)

* Ensure all monthly billings are submitted and posted.

* Reconcile billed vs. collected amounts.

* Report unresolved issues to management.

* Prepare AR Aging reports for managerial review.

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Lien Compliance & Risk Management Responsibilities

* Prepare, issue, and track conditional and unconditional lien waivers in accordance with contract terms and statutory requirements

* Review incoming waivers for accuracy, completeness, and potential lien exposure risk

* Monitor retainage balances and ensure retainage is released prior to statutory lien deadlines

* Identify and escalate projects at risk for lien exposure or compliance gaps

* Maintain strong knowledge of lien laws and compliance requirements across active projects

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JOB REQUIREMENTS

1. Have excellent organizational, written, and verbal communication skills.

2. Must be able to work in a fast-paced environment where multi-tasking is a necessity.

3. Solid understanding of accounting software such as Sage Intacct and GC billilng platforms with heavy emphasis on Word, proficiency with Excel & Outlook.

4. Be a strategic thinker with strong problem-solving skills and the ability to work well with others, work under deadline situations and be able to respond to changes in priorities.

5. 2 Years prior experience in the Construction Industry required

6. Strong attention to detail

7. Excellent grammar and spelling

8. Must be a Team Player and a Self-Starter

POSITION REQUIREMENTS

* Educational Level: High school diploma or GED

* Professional Experience: 2-4 years