Project Manager

Project Manager

The Immigrant Legal Resource Center (ILRC) is seeking a full-time Project Manager in our San Francisco, CA headquarters. This is an exempt position that reports to a Directing Attorney. This is a bargaining unit position represented by the National Legal Services Workers (NOLSW), Local 2320. This is a term-limited position through December 31, 2028, with the potential for renewal based on funding.

The ILRC currently has a hybrid work model requiring two in-office days per week.

The ILRC is a leading immigrant rights organization headquartered in San Francisco with staff in Washington, D.C., Texas, Southern California, the Central Valley of California, and Washington state. Since 1979, our mission has been to educate, support, and empower immigrants, community organizations, and legal practitioners to build a more just, inclusive, and democratic society. Our team is passionate, collaborative, and committed to equity and innovation in all we do. Additional information about our organizational values is available here.

The Project Manager's primary goals are to ensure efficient and effective overall administration and management of a robust statewide program for which the ILRC serves as Program Administrator. The Project Manager will be responsible for coordination of regional partners, dissemination of information and resources, tracking and ensuring timely reporting and fiscal management, and maintaining effective communication systems.

Job Responsibilities:

• Serve as primary point of contact for partners' program managers, grant managers, and funders of specific programs
• Maintain current understanding of program goals and initiatives, focus areas, successes, and overall results to timely communicate to partners, funders, and other stakeholders effectively
• Engage proactively with partners on an ongoing basis to ensure accountability and timely completion and reporting of grant deliverables and program goals
• Monitor program progress on a regular basis and facilitate timely provision of necessary technical assistance to support partners in meeting their goals and fulfilling their reporting requirements
• Ensure internal ILRC coordination of various program components and alignment with other relevant ILRC projects
• Participate in strategic planning discussions to ensure the program is responsive to community needs and leverages available resources and services
• Plan and facilitate virtual and in-person events such as program meetings with partners and large scale convenings
• Participate in regular remote and in-person funder meetings
• Document meetings, decisions, and processes and maintain program files, including partner FAQs
• Engage ILRC programmatic staff to provide trainings or generate resources on identified topics and support tracking for program-specific technical assistance and training including webinars, trainings, written resources, and partner calls

Manage and administer subgranting:

• Execute and maintain partner subgranting documents from drafting through execution, including scope of work, budget, and reporting forms
• Serve as a primary point of contact for communication between the ILRC, funders, and partner program managers and grant managers; triage and follow up on conversations as necessary
• Work collaboratively with finance and administrative teams to execute timely subgrant agreements and ensure payments to partners on schedule and within budget
• Maintain and update project directories and listservs
• Collect, track, review, analyze, and approve partner invoices and expense reports
• Facilitate and track subgrantee budget modifications
• Maintain, meet, and track deadlines

Manage reporting:

• Train and onboard partners on reporting requirements including Salesforce-based reporting portal
• Provide technical assistance on reporting issues including qualifying deliverables and reporting portal usage
• Run and provide deliverables reports as requested
• Communicate with partners about reporting requirements
• Manage the collection and analysis of quantitative and qualitative data
• Work collaboratively with internal IT team and data consultant to support the design and development of reporting portals, including technical troubleshooting and serving as main point of contact for developers
• Aggregate data and draft and ensure timely submission of reporting to funders
• Serve as liaison for communicating data and findings to funders and internal ILRC teams

Qualifications:

• Preferably have previous experience working with or in government agencies;
• Have program management experience, preferably related to grants compliance and administration;
• Five to eight years of relevant experience;
• Preferably have a bachelor's degree;
• Be passionate about immigrant rights;
• Have advanced aptitude for complex data analysis and experience managing and analyzing large data sets;
• Have advanced Excel skills including usage of and experience creating formulas, graphs and pivot tables as well as some knowledge of data visualization principles and tools;
• Have a strong knowledge of Microsoft 365 products including Excel, SharePoint, Word and PowerPoint;
• Have excellent oral and written communication skills, including strong facilitation skills and presentation skills, report writing skills, and the ability to communicate complex data, findings, and ideas clearly;
• Experience designing and managing events and other opportunities that promote learning;
• Experience working in databases; Salesforce experience in particular is a plus;
• Experience managing large and complex projects. Holding a PM certification is a plus;
• Have the ability to collaborate cross-departmentally; appreciate working as part of a team; be able to problem solve; and enjoy the initial building phase of a new project;
• Keen attention to detail;
• Recognizes ways that race and ethnicity, gender, and other identities intersect in the communities that we serve;
• Growth mindset and commitment to gathering feedback to inform improvements;
• Flexibility, adaptability, and the ability to prioritize and juggle multiple streams of work at once;
• Be able to travel throughout the state of California at least once a month; and
• Support the organization in other duties as assigned.

Compensation/Benefits:

Pay is commensurate with experience, with an expected range between $108,000 - $116,000 annually. The ILRC offers excellent benefits, medical/dental/vision insurance, EAP sessions, a flexible spending account for medical and dependent care, vacation, and sick leave. The ILRC also sponsors a retirement plan option upon fulfillment of eligibility. Additionally, we offer an annual professional development stipend of $2,500 and from 2025 – 2027, an annual wellness stipend of $2,500. ILRC also offers a sabbatical program: employees are eligible to apply for an 8-week sabbatical after five years of service and a 12-week sabbatical after ten years of service.

Applications:

The position will remain open until September 30, 2026. We will consider applications on an ongoing basis beginning immediately. To ensure consideration of your application, submit a cover letter explaining your qualifications for the position, your salary requirements, a current resume, writing sample, and the contact information for three professional references, one of which must be a supervisor.

The ILRC is an equal opportunity employer and does not make hiring or employment decisions on the basis of race, color, religion or religious beliefs, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability age, military or veteran status, or any other basis protected by applicable local, state or federal laws. Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, ILRC will also consider for employment qualified applicants with arrest or conviction records.