Graduate Medical Education Program Administrator - FT-Days - MHW

Graduate Medical Education Program Administrator Location: Pembroke Pines, Florida Summary The Graduate Medical Education Program Administrator is responsible for the operational and financial management of their assigned training program. The position requires a comprehensive and detailed understanding of ACGME/CPME accreditation policies and procedures including new program development and accreditation. It will require a high degree of initiative and independent judgment. Responsibilities Assists in preparations for site visits, self-study, and other internal and external review processes. Manages general and program specific databases and websites including but not limited to MedHub, ACGME WebADS, GMETrack, and specialty organizations/memberships. Provides overall program management of the graduate medical education training program. Meets regularly with the graduate medical education manager and the program director concerning program management issues and activities and the status of special projects. Responsible for administrating the specialty in‑training exams and ACGME surveys. Manages the training program academic year budget, including projection of future needs, justification of discretionary expenditures, and approval of all educational and business expenses. Acts as a liaison among internal constituents (e.g., between trainees and hospital administration, with other GME program administrators) and serves as a resource for trainees. Collaborates with the Director of Reimbursement and Revenue Integrity to audit trainee schedules for CMS reimbursement. Maintains the specialty‑specific alumni database and comprehensive list of alumni. Manages schedules and resident attendance for all required educational activities, including conferences and other didactic experiences. Collaborates with Human Resources for resident issues concerning policy and disciplinary actions. Completes trainee payroll bi‑weekly. Provides administrative oversight for all residency and fellowship related items, including handling inquiries, sorting correspondence, setting up folders, maintaining residency program files, assisting with verification of residency training requests, and maintaining the calendar of applicant appointments and meetings. Maintains the residency curriculum, including competency‑based goals and objectives for each assignment and each level of training. Collaborates with the contracts manager to gather and review pertinent information regarding contract negotiations. Maintains and oversees the recruitment process during the recruitment season (e.g., maintains the Electronic Residency Application System (ERAS) database, coordinates resident applicant interviews, and all Match responsibilities, as well as program orientation and program graduation). Assists in onboarding and training new and current program administrators by developing, maintaining, and presenting training sessions periodically throughout the academic year. Oversees and manages website development and social media marketing materials to promote and increase regional and national recognition and participation for the training program in collaboration with the marketing and corporate communication departments. In collaboration with GME Managers, organizes and plans program events such as Match day, program orientation, and program graduation. Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support all necessary compliance. Competencies ACCOUNTABILITY, ACCURACY, ANALYSIS AND DECISION MAKING, CUSTOMER SERVICE, DEVELOPS RELATIONSHIPS, EFFECTIVE COMMUNICATION, PROJECT MANAGEMENT, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR Education and Certification Requirements Bachelors (Required) Additional Job Information Complexity of Work: Requires critical thinking skills, effective communication, decisive judgment, and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Required Work Experience: Two (2) years experience in a medical education or higher education support position is required. Graduate Medical Education experience preferred. Other Information: Additional Credential Info: Training Administrators for Graduate Medical Education (TAGME) Working Conditions and Physical Requirements Bending and Stooping = 0% Climbing = 0% Keyboard Entry = 60% Kneeling = 0% Lifting/Carrying Patients 35 Pounds or Greater = 0% Lifting or Carrying 0 - 25 lbs Non-Patient = 40% Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0% Lifting or Carrying > 75 lbs Non-Patient = 0% Pushing or Pulling 0 - 25 lbs Non-Patient = 40% Pushing or Pulling 26 - 75 lbs Non-Patient = 0% Pushing or Pulling > 75 lbs Non-Patient = 0% Reaching = 40% Repetitive Movement Foot/Leg = 0% Repetitive Movement Hand/Arm = 0% Running = 0% Sitting = 60% Squatting = 0% Standing = 40% Walking = 40% Audible Speech = 60% Hearing Acuity = 60% Smelling Acuity = 0% Taste Discrimination = 0% Depth Perception = 60% Distinguish Color = 60% Seeing - Far = 0% Seeing - Near = 0% Bio hazardous Waste = 0% Biological Hazards - Respiratory = 0% Biological Hazards - Skin or Ingestion = 0% Blood and/or Bodily Fluids = 0% Communicable Diseases and/or Pathogens = 0% Asbestos = 0% Cytotoxic Chemicals = 0% Dust = 0% Gas/Vapors/Fumes = 0% Hazardous Chemicals = 0% Hazardous Medication = 0% Latex = 0% Computer Monitor = 60% Domestic Animals = 0% Extreme Heat/Cold = 0% Fire Risk = 0% Hazardous Noise = 0% Heating Devices = 0% Hypoxia = 0% Laser/High Intensity Lights = 0% Magnetic Fields = 0% Moving Mechanical Parts = 0% Needles/Sharp Objects = 0% Potential Electric Shock = 0% Potential for Physical Assault = 0% Radiation = 0% Sudden Decompression During Flights = 0% Unprotected Heights = 0% Wet or Slippery Surfaces = 0% Shift: Primarily for office workers - not eligible for shift differential Disclaimer Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity. Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, gender identity or expression, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law. We are proud to offer Veteran's Preference to former military, reservists and military spouses (including widows and widowers). Employment is subject to post offer, pre-placement assessment, including drug testing. If you need reasonable accommodation during the application process, please call View phone number on click.appcast.io (M-F, 8am-5pm) or email View email address on click.appcast.io #J-18808-Ljbffr