Procurement Manager

Salary: $9,555.00 - $13,445.00 Monthly
Location : Various, Elk Grove, CA
Job Type: Full Time
Job Number: 2026-88
Department: Finance and Information Technology
Division: Finance
Opening Date: 09/09/2026
Closing Date: 10/5/2026 11:59 PM Pacific


Description
The Cosumnes Community Services District ("District") is seeking to hire a full-time Procurement Manager in the Finance and Information Technology Department / Finance Division to join our team.
Position Description
Under general direction, plans, organizes, directs, and coordinates the Districtwide procurement and contract management programs within a decentralized purchasing model; partners with departments to provide strategic guidance from planning through contract administration; establishes, implements, and monitors procurement policies, procedures and standards; oversees competitive solicitation, purchasing activities, vendor and contract management, procurement compliance, identifies strategic sourcing and cost efficiency opportunities; provides training and consultation to department staff.

The Procurement Manager is a management-level classification. The position serves as the District's procurement subject matter expert and advisor by providing guidance on complex sourcing strategies, procurement planning, competitive solicitation, contracting options, risk considerations, and regulatory requirements. This position is assigned to the Finance and Information Technology Department and acts as the District's Purchasing Agent under the direction of the Chief Financial Officer. The classification is distinguished from the next higher classification of Chief Financial Officer in that the latter has overall executive management responsibility for the District's financial operations.

Salary Information The salary range for the Procurement Manager classification is between $9,555.00 - $13,445.00 monthly. The District typically appoints new employees at step 1 of the salary range. Consideration for an appointment higher than step 1 will be based on experience, education, or the need for unique skills or knowledge and shall be no more than mid-point of the salary range.
Duties and Responsibilities
Note: The following duties are intended only as illustrations of the various types of work that may be performed. The omission of a specific statement on duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Each individual in the classification does not necessarily perform all the duties listed. Employees may perform other related duties at an equivalent level as required.

• Partner with departments throughout all phases of the procurement process, providing strategic guidance from planning through contract administration; assist departments in defining business needs, developing specifications, scopes of work, and evaluation criteria aligned with operational and service delivery goals.
• Develop procurement strategies for complex, high-value, or high-risk acquisitions and implement strategic sourcing practices, including cooperative purchasing, multi-year agreements, contract consolidation, and other opportunities to leverage economies of scale and the District's purchasing power.
• Standardize and oversee purchase order practices; review and approve purchase orders for completeness, accuracy, budget alignment, and compliance with procurement policies; and monitor purchasing activity across departments to identify non-compliant or off-contract spend and implement corrective actions.
• Oversee formal and informal solicitations in accordance with procurement thresholds and regulatory requirements; establish consistent procedures for solicitation development, evaluation, vendor selection, and contract award; and review and evaluate sole source and cooperative purchasing justifications to ensure proper documentation and policy compliance.
• Advise departments on the appropriate procurement method, including informal quotes, formal bids, Requests for Proposals (RFPs), Requests for Quotes (RFQs), cooperative purchasing, sole source procurements, and emergency purchases.
• Coordinate annual procurement planning with departments, identify upcoming major procurements and contract expirations, and establish procurement schedules that provide adequate lead time and reduce reactive or emergency purchasing.
• Develop, maintain, and manage a centralized vendor database and pre-qualified vendor lists to support efficient procurement.
• Build and maintain strategic vendor relationships to improve service delivery, pricing, and reliability, and monitor vendor performance and address issues related to service, pricing, or contract compliance.
• Manage vendor disputes, contract issues, and bid protests in accordance with established procedures; investigate and resolve procurement-related issues, ensuring protection of the District's financial and operational interests, and provide recommendations to management on resolution strategies and risk mitigation.
• Monitor contract utilization, expiration dates, and compliance to prevent service disruptions and reactive procurements.
• Coordinate contract development with requesting departments, Legal Counsel, Risk Management, and Finance to ensure contracts meet operational, legal, and financial requirements.
• Lead negotiations with vendors to secure favorable pricing, contract terms, service levels, and overall value for the District; negotiate contract renewals, amendments, and change orders while ensuring continued value, compliance, and alignment with District objectives.
• Ensure compliance with District procurement policies, contract approval authority, and competitive solicitation procedures.
• Develop and maintain procurement reference materials, including flowcharts, checklists, templates, and how-to guides to support consistent purchasing practices across the District, participate in the development, review, and implementation of procurement policies and procedures to reflect best practices and regulatory requirements.
• Ensure compliance with the California Uniform Public Construction Cost Accounting Act (CUPCCAA), including adherence to informal and formal bidding thresholds, contractor registration requirements, and annual reporting obligations; maintain and update procedures to reflect CUPCCAA requirements, including informal bidding processes and contractor prequalification where applicable.
• Ensure procurement records are complete, accurate, and maintained in accordance with the District's retention and audit requirements; and maintain audit-ready procurement files and support internal and external audit requests.
• Provide training to department staff and procurement liaisons on procurement policies, procedures, and best practices; and deliver training on procurement topics identified through organizational needs assessments, including procurement methods, thresholds, documentation requirements, cooperative purchasing, and contract development.

Qualifications
Any equivalent combination of training and experience which provides the required skills, knowledge, and abilities may be considered qualifying at the sole discretion of the District. The education or experience requirements may be modified or waived at the sole discretion of the General Manager. Both of the education and experience requirements must be met. A typical way to obtain the knowledge, skills and abilities:

Education and Training:

• A Bachelor's degree in business administration, public administration, supply chain management, or a related field,

AND

Experience:

• Five (5) years of progressively responsible full-time administrative experience, including two (2) years of professional public or private purchasing experience in a supervisory capacity providing a variety of commodities and equipment which involved extensive vendor contact and negotiation of contracts.

Desirable Qualifications:

• Current designation as a Certified Purchasing Manager (CPM), Certified Public Purchasing Officer (CPPO), Accredited Purchasing Practitioner (APP) or Certified Public Purchasing Buyer (CPPB).

Knowledge of:

• Principles, practices, statutes, and regulations affecting governmental purchasing and procurement
• CUPCCAA Regulations, including thresholds, procedures, and contractor rules under the Public Construction Cost Accounting Act
• Principles of lifecycle costing, economies of scale, and cooperative agreements
• Legal terms, risk allocation, indemnification, and public sector insurance benchmarks
• Quality control and value analysis techniques in evaluating vendor capacity, capability, and performance
• Fundamental product information relating to materials, supplies, and equipment used in local government
• Bid preparation, solicitation, award, and evaluation to assure economics of price, standardization of specialization, and competitive bidding, contract negotiations, and penalty procedures of non-compliance
• Real estate purchasing and/or lease procedures, documents, and regulations

Ability to:

• Interpret and apply complex state statutory frameworks to local district operations
• Author clear, legally defensible RFPs, RFQs, IFBs, and detailed contract scopes
• Secure optimal fiscal terms while mitigating operational and legal vulnerabilities
• Advise distinct operating departments on strategic long-term procurement planning pipelines
• Resolve high-stakes performance defaults, bid protests, and contractual conflicts impartially
• Synthesize technical purchasing codes into accessible training materials for district staff
• Leverage modern ERP software tools to automate procurement workflows effectively
• Analyze, evaluate, and modify purchasing and procurement methods and procedures
• Confer with department managers and other agencies to determine purchasing needs and product specifications, and advise them of current product information and costs
• Prepare concise and accurate records and reports
• Establish and maintain effective working relationships with those contacted during the course of work
• Supervise, train and evaluate subordinate staff

PHYSICAL DEMANDS AND WORKING CONDITIONS
Working Conditions

• Environment: Work is performed primarily in a standard office environment with controlled temperature settings.
• Travel: Occasional travel within the District or region may be required to attend vendor meetings or job site visits.
• Hours: Standard business hours, with occasional attendance required at evening Board of Directors meetings or emergency operations.

Physical Demands

• Mobility: Frequently required to sit for extended periods; occasional walking, standing, and bending.
• Vision & Hearing: Required to read computer screens, review fine-print legal contracts, and communicate clearly in person and over the phone.
• Dexterity: Frequent use of hands and fingers to operate computer keyboards, calculators, and standard office equipment.
• Lifting: Occasional lifting and carrying of light objects, such as contract files or training materials, weighing up to 15 pounds.

Supplemental Information
THE APPLICATION PROCESS:

Application Review (Pass/Fail): All applicants must complete and submit an application by the final filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job and other needs of the position.

• Supplemental Questions: The supplemental questions are considered a part of the application process. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the relevance, level, and progression of the applicant's education, training, and experience. Depending on the size of the applicant pool, the supplemental questions may be used as a part of the supplemental screening.
• Supplemental Screening: The District will review the responses to the supplemental questions of all candidates meeting the minimum qualifications. The most competitive candidates in the applicant pool will be selected to continue in the selection process.

Initial/First Panel Interview -All candidates who pass the application review will be invited to participate in an initial oral panel interview.
The first round of interviews will be tentatively scheduled for Tuesday, October 20, 2026. Second/Final Panel Interview - Candidates who pass the first interview panel may be invited to a final interview.
The final round of interviews will be on Tuesday, October 27, 2026.

Conditional Offer: Candidates selected from the process receive a conditional offer of employment contingent upon the successful completion of the following:

Reference Check: Verification of work performance and employment history

Background Check: A State of California, Department of Justice criminal background check;

Upon successful completion of the background check, candidates must complete the following before final appointment:

• Medical: A clear medical physical and drug screening will be required.
• Work Eligibility: The District participates in E-Verify to confirm authorization to work in the US.

Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment.
Probationary Period: A probationary period of one (1) year is the final phase of the selection process.

Benefits For Full-Time Employees:

• Full-time employees receive generous medical, dental, life, disability, and vision benefits.
• The District participates in the California Public Employees Retirement System (CalPERS). New members in the CalPERS system will receive a retirement formula of 2% at 62. Applicants who meet the CalPERS requirements for a "classic member" will receive a retirement formula of 2% at 55.
• All employees of the District participate in the Medicare portion of Social Security.
• Full-time employees receive generous vacation, holiday, and sick leave allowances.

RIGHT-TO-WORK VERIFICATION
Documentation verifying the candidate's legal right to work in the United States will be required and shall be presented upon hire.
About the Cosumnes Community Services District The Cosumnes Community Services District serves an estimated 221,000 south Sacramento County residents in a 157-square-mile area. Its award-winning parks and recreation services - including the operation of more than 100 parks - operate exclusively within the Elk Grove area of the District. The Cosumnes CSD provides fire protection and emergency medical services throughout the District, including the cities of Elk Grove and Galt and unincorporated areas of south Sacramento County.
Our Vision: Be an innovative, inclusive, and intentional regional leader committed to providing exceptional services that exceed expectations and enhance the quality of life of those we serve. Our Mission: The District is dedicated to enhancing the quality of life of the residents, businesses, visitors, and employees within our diverse community by protecting lives, property, and the environment through superior fire suppression, emergency medical services, fire prevention, and special operations response; and by providing parks and recreation services through well-maintained parks and recreational opportunities for health, wellness, and social interactions. Our Values:

Safety & Mitigating Risk - We protect District employees, as well as mitigate risk and exposure of the District and the public. Financial Responsibility - We are an accountable, transparent, and stable Agency as we provide quality services through progressive innovations. High-Quality Workforce - We develop and train a high-quality workforce with an emphasis on professionalism, diversity, equity and inclusion, succession planning, competency, and organizational growth. Service to the Community - We deliver the highest levels of service to the residents, visitors, and businesses within the District. Diversity, Equity & Access - We ensure diversity, equity, and inclusion in all aspects of District work.
THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS ANNOUNCEMENT MAY BE MODIFIED OR REVOKED WITHOUT NOTICE. The District is an equal opportunity employer. It is our policy to provide equal employment opportunities to qualified individuals without discrimination on the basis of race, color, religious creed, national origin, gender, gender identity or gender expression, sex, sexual orientation, age, disability, medical condition, genetic information, covered veteran/military status, marital status or any other status protected by federal or state law.
Cosumnes CSD Full-time employee benefits for the
01


Do you have a Bachelor's degree in business administration, public administration, supply chain management, or a related field?

• Yes
• No

02


Do you have at least five (5) years of progressively responsible full-time administrative experience, including two (2) years of professional public or private purchasing experience in a supervisory capacity providing a variety of commodities and equipment which involved extensive vendor contact and negotiation of contracts?

• Yes
• No

03


Please indicate whether you currently have any of the following professional certifications (select all that apply):

• Certified Purchasing Manager (CPM)
• Certified Public Purchasing Officer (CPPO)
• Accredited Purchasing Practitioner (APP)
• Certified Public Purchasing Buyer (CPPB)
• None of these apply

04


Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. An incomplete application or supplemental questionnaire will be grounds for rejection. Resumes may be attached; however, applications with "see resume" will be considered incomplete. All statements made on the application are subject to investigation and verification, including the use of copying and pasting answers verbatim from Artificial Intelligence (A/I) programs such as Chat GPT or Google Gemini. False statements will result in disqualification or discharge from employment. By checking "yes," I certify that I understand and have followed the application instructions.

• Yes
• No

Required Question