Operations Manager

Operations Manager

Recruitment/Posting Title - Operations Manager

Job Category - Staff & Executive - Project/Program Management/Planning

Department - Clinical Research & Occupation

Overview - With its broad and multidisciplinary faculty expertise, the Environmental and Occupational Health Sciences Institute (EOHSI) is an international resource that supports basic and clinical research in environmental health sciences and exposure assessment and fosters associated programs in environmental health education and public policy. Established in 1986, EOHSI's major objectives are to: Advance understanding of the mechanisms by which environmental and occupational chemical exposures impact human health. Identify and measure human environmental and occupational exposures to chemicals. Treat populations adversely affected by chemical exposures. Develop educational tools describing relative risks of chemical exposures. Contribute to public policies related to environmental and occupational chemical risks. Offer training programs for environmental health professionals. The Institute serves as an unbiased source of expertise about environmental problems for communities, employers and governments in all areas of occupational and environmental health, toxicology and risk assessment. EOHSI members are active as advisors to international, national, state and local organizations on public health issues. Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.

Posting Summary - Rutgers, the State University of New Jersey, is seeking a motivated Clinic Operations Manager for the Environmental and Occupational Health Sciences Institute (EOHSI) – Clinical Research and Occupational Medicine Division (CROM), located in Piscataway, NJ. Under the direction of the CROM Division Director and the EOHSI Clinical Center Director, the Clinic Operations Manager oversees the daily operations of the EOHSI Clinical Center. Establishes clinic-wide operating procedures to maximize quality, efficiency and revenue, while ensuring compliance with state and federal regulations. Working closely with the clinic core managers the Clinic Operations Manager oversees operational and administrative activities in order to improve the quality, consistency and efficiency of clinical services. The Clinic Operations Manager functions as senior leadership, handling both routine and complex operational issues and problems. The Clinic Operations Manager also supervises the clinical research unit, which provides IRB support and clinical trial management for environmental and occupational researchers.

Duties include:

• Administration: Ensures effective utilization of clinic employees, space, equipment and materials within budgetary requirements to maintain excellence in patient care.
• Develops, reviews, implements, and evaluates policies and standard operating procedures to maximize efficiency and ensure the delivery of high-quality clinical services.
• Aligns policies and daily operations with clinic goals and ensures adherence to relevant department, University, government, and other mandates.
• Budget and Grant Management: Participates with EOHSI finance team, in the preparation of clinic budget. Oversees the budgets of all specialty clinics within EOHSI Clinical Center. Ensures appropriateness of expenditures and approves or denies expenditure requests in consultation with finance team and CROM Division Director. Oversees billing operations to ensure funds recovery for billable services. Contributes to the writing of grant applications, progress reports, presentations, and manuscripts as appropriate.
• General operational management: Accompanies or represents Clinical Center/Division Directors at high-level meetings with University, NIOSH, government, business, and other entities. Handles issues of a highly sensitive/legal/confidential nature as requested by Clinical Center and CROM Directors. Helps to solve organizational and operational problems. Monitors the contract process in TCM. Communicates with officials of the University, affiliated institutions, and relevant agencies to articulate program goals, build strategic partnerships, and address programmatic issues.

FLSA - Exempt

Grade - 32S

Salary Details

Minimum Salary - 116601.000

Mid Range Salary - 147501.000

Maximum Salary - 178400.000

Offer Information - The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status - Full Time

Working Hours - 37.50

Standard Hours - 37.50

Daily Work Shift

Work Arrangement - This position may be eligible for a hybrid work arrangement.

Union Description - MPSC - Legacy UMD

Payroll Designation - PeopleSoft

Seniority Unit

Terms of Appointment - Staff - 12 month

Position Pension Eligibility - ABP

Qualifications

Minimum Education and Experience

Certifications/Licenses

Required Knowledge, Skills, and Abilities - Bachelor's Degree in a relevant health field Five years of experience in human subject research project coordination and management (Research Administration & Research Operations), including Institutional Review Board compliance. Two years of experience of financial management (budgeting, purchasing invoicing, etc.) in an academic setting Five years of supervisory or managerial experience (personnel management) Demonstrated excellent oral and written communication and leadership abilities. Outstanding human relations skills and leadership skills to work well with all levels of clinical and research staff and professionals to accomplish goals within a timely manner, as well as the ability to function in a team environment. Demonstrated organizational skills and proficiency with Microsoft Word, Excel Access and SAS, SPSS are preferred. Equivalent education, experience and/or training may be substituted for the degree requirement.

Preferred Qualifications - Master's Degree in health-related field with environmental health expertise Proficiency with Microsoft Word, Excel Access and SAS, SPSS

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number - 26ST1124

Posting Open Date

Special Instructions to Applicants

Regional Campus - Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus - Piscataway (RBHS)

City - Piscataway

State - NJ

Location Details

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: