KEYS Academy Administrative Assistant

Job Description

Job Description

Overview

Join Our Team at KEYS Academy, Supported by Health Connect America!  

 

KEYS Academy is a network of Private Special Education Day schools serving students across Virginia in grades K–12. Guided by the principles of Safety, Dignity, and Opportunity and rooted in trauma informed care, our schools provide structured, supportive learning environments where students build academic skills, strengthen social-emotional development and self-regulation, set and meet achievable goals, and rediscover confidence in learning.

 

Through small classroom settings and individualized support, our teams help students develop the skills needed for academic success and positive future transitions. Supported by Health Connect America; KEYS Academy combines the close-knit culture of a school community with the resources and professional support of a multi-state organization dedicated to improving outcomes for children and families.

 

KEYS Academy schools are licensed by the Virgina Department of Education and accredited through Virginia Association of Independent Special Education Facilities (VAISEF).

 

 

Responsibilities

What a Day at KEYS Academy Looks Like:

As the Administrative Assistant, you play a key role in keeping the school running smoothly each day. You’ll support the School Director, teachers, and staff by coordinating office operations, maintaining student records, and helping ensure communication flows effectively between the school, families, and partners.

This role is ideal for someone who is organized, proactive, and enjoys creating structure in a fast-paced school environment. Your work helps ensure that staff can focus on teaching while students receive the support they need to succeed.

Responsibilities:

Office & Administrative Support

• Manage front office communication including phone calls, emails, and mail.
• Support scheduling, calendars, and internal communications.
• Prepare reports, meeting notes, and administrative documentation.
• Maintain office supplies and support day-to-day school operations.

Student Records & Documentation

• Maintain organized and confidential student files.
• Track student attendance and maintain accurate records.
• Support enrollment documentation and student intake processes.
• Assist with distributing reports and communications to families and school districts.

School Operations

• Coordinate student lunch program logistics and supply orders.
• Assist with school events, celebrations, and administrative coordination.
• Support staff with general operational needs across the school.
• Assist in classrooms as needed.

HR & Operational Support

• Assist with interview scheduling, and onboarding documentation.
• Maintain employee records and required compliance documentation.
• Coordinate facility maintenance requests and operational needs.

Qualifications

• Education & Licensure

  • High school diploma or equivalent required
  • Administrative or office support experience preferred
  • Experience in a school or educational setting is a plus

  Skills

  • Strong organizational and multitasking skills
  • Excellent communication and customer service skills
  • Ability to manage confidential information with professionalism
  • Proficiency with common office technology and Microsoft Office, Excel and Databases

   

  Be Well with Us

  We recognize the important work educators and school staff do each day and the need for balance and support to sustain that work. KEYS Academy promotes a structured school environment designed to support both student success and employee wellbeing.

  Full-time employees enjoy paid time off, paid holidays, and a comprehensive benefits package including:

  • Medical, dental, and vision insurance
  • Employee Assistance Program (EAP) with confidential counseling sessions
  • Health Savings Account with company contribution
  • Dependent Daycare Flexible Spending Account
  • 401(k) Retirement Plan
  • Access to a Health Navigator
  • Benefits Hub and Tickets at Work employee discount programs

   

  Make a difference. Grow your career. Join KEYS Academy, supported by Health Connect America.

   

  Employment at Health Connect America and its companies is contingent upon meeting the requirements of a comprehensive background investigation prior to joining our team. 

   

  Health Connect America and its companies are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, state, or local law. For more information on Equal Opportunity, please click here  Equal Employment Opportunity Posters