Proactive Executive Assistant to the CEO

We’re looking for a highly organized, proactive, polished, and trustworthy Personal / Executive Assistant to provide seamless support across both professional and personal areas primarily for our CEO and possibly other members of Sr. Leadership. This role is all about anticipating needs, managing priorities, and protecting the executive’s time with precision and discretion. What You’ll Do: Calendar & Time Management – Optimize schedules, coordinate meetings and personal commitments, resolve conflicts, and provide daily/weekly summaries. Email & Communications – Manage inbox, draft/respond to emails, flag priorities, and track follow-ups. Travel Planning – Book flights, hotels, and transportation; create detailed itineraries; handle last-minute changes; prep packing lists. Meeting & Task Support – Prepare agendas, take notes, track action items and assist with presentations. Personal & Lifestyle Support – Handle errands (groceries, returns, dry cleaning, pharmacy), schedule appointments, and manage daily logistics. Household Management – Coordinate home services, track supplies, and manage subscriptions. Shopping & Gifts – Personal shopping, gifting, tracking important dates, and coordinating delivery. Event Coordination – Plan events, book reservations, manage vendors, RSVPs and guest communication. Admin & Financial Support – Track expenses, organize receipts, coordinate with accountants, and manage payments. Gatekeeping & Representation – Screen requests, protect time, and communicate on behalf of the executive. What We’re Looking For 3+ years’ experience as a Personal or Executive Assistant preferred Exceptional organization and time management Marketing experience is a bonus Strong written and verbal communication High discretion and confidentiality Proactive problem-solver who anticipates needs Tech-savvy (email, calendars, document management) Calm, adaptable, and thrives under pressure If you excel at keeping life and business running effortlessly behind the scenes, we want to hear from you. About Elaine Sterling Institute Elaine Sterling Institute is a premier school for esthetics, massage therapy and other popular career paths. We are known for blending hands‑on training with real‑world spa experience. With locations in Atlanta and Dunwoody, it prepares students for successful careers in the beauty and wellness industry through expert instruction, modern techniques, and a strong focus on professionalism. Graduates leave confident, skilled, and ready to thrive in a growing, client‑focused field. #J-18808-Ljbffr Elaine Sterling Institute