Procurement Order Management Coordinator

Job Description

Job Description

Description:

Beacon Promotions Inc DBA Mixie is a Minnesota based subsidiary of HPG. HPG’s brands are top-rated leaders in their fields, with numerous awards under their belts for service, quality, and products that ‘WOW’. As a top 10 supplier in the $25b promotional product industry, HPG sets the gold standard in hard goods.

** Location: New Ulm, MN **

The Procurement Order Management Coordinator is responsible for managing the lifecycle of purchase orders after initial placement, ensuring accurate and timely updates to quantities, pricing, delivery dates, and order status within the company's inventory and ERP systems. This role serves as a key liaison between suppliers, customers, sales, purchasing, receiving, and shipping to ensure seamless order execution and communication. The successful candidate will develop expertise in Beacon's products, production processes, and supply chain operations to proactively manage order status, support production scheduling, and facilitate timely customer invoicing.

Key Responsibilities

· Provide proactive updates to customers and internal stakeholders regarding order status, shipment schedules, delays, and exceptions. 

· Answer incoming customer inquiries related to order status, delivery dates, and shipment tracking. 

· Collaborate with Sales, Purchasing, Receiving, Shipping, and Production departments to ensure accurate and timely communication.

· Coordinate and communicate schedule changes that impact customer delivery commitments. 

· Assist in prioritizing orders to meet customer needs and production requirements.

· Ensure ERP data integrity through accurate and timely maintenance of purchase orders, receipts, pricing, and order status information. 

· Timely Creation of Inbound Shipments in ERP system.

· Support timely order invoicing through accurate order completion and system updates.

· Ensure purchase orders align with company purchasing policies and inventory requirements.

· Complete all other work duties and special projects as assigned.

Supplier Coordination

· Serve as a primary point of contact for suppliers regarding open orders.

· Follow up order confirmations, schedule changes, delayed shipments, and back orders.

· Escalate supply issues or risks that may impact customer deliveries or inventory availability.

· Build effective working relationships with suppliers to improve communication and supply reliability while holding suppliers accountable on agreed upon delivery dates.

· Data Entry and Logistics experience an asset

· Positive attitude and willingness to learn

· Possess the flexibility necessary to multi-task in a demanding, fast-paced technical environment

· Strong attention to detail and commitment to data accuracy.

· Excellent interpersonal, verbal and written skills

· Proficient with Microsoft Office, particularly Excel and Outlook.

· Strong organizational and problem-solving skills.

· Detail oriented with the ability to manage time and communicate effectively.

· Experience working directly with suppliers and customers.

Position Type and Expected Hours of Work  

This is a full-time position. Days and hours of work are Monday through Friday between the hours of 8:00 am to 5:00 pm.  Overtime and scheduling flexibility may be required.   

Physical Demands & Environment  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.? This job typically operates in a professional office environment and utilizes standard office equipment such as computers, phones, etc. 

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

EEO Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

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