Traveling Medical Exam Specialist

Job Description

Job Description

Description:

We’re growing and looking for new talent to join our team!

Why Join Medical Equation?

At Medical Equation, you'll be part of a physician-founded, veteran-owned organization that has been a trusted leader in utilization management and medical review services since 1996. We are committed to integrity, evidence-based decision-making, and exceptional customer service while fostering a respectful, collaborative workplace where employees are valued and encouraged to grow. If you're looking for meaningful work with a team that combines clinical expertise, innovation, and a shared commitment to excellence, Medical Equation offers the opportunity to make a real impact every day.

General Summary:

The Traveling Medical Exam Specialist assists physicians in delivering thorough, high-quality medical evaluations at various clinic locations. This role is ideal for individuals with prior hands-on medical experience, including former medics, medical assistants, and nurses. The specialist will accompany physicians to exam sites, assist during evaluations, scribe the medical exam for physicians, ensuring all documentation is complete, accurate, and aligned with required standards.

This candidate needs to live in the greater Austin, San Antonio or Houston, Texas area.

Essential Functions:

• Travel with exam providers to various clinic locations throughout Texas (approximately 25-35% of weekly schedule).
• Assist physicians during medical evaluations, ensuring exams run efficiently and professionally.
• Scribe the medical examination in real time, ensuring documentation is complete, accurate, and aligned with required standards.
• Ensure physicians provide answers to all required exam questions.
• Obtain and verify all supplemental documentation, including photocopies of identification as requested.
• Scan all case documents into the designated SharePoint folders for APP assignment and report completion.
• Review claimant medical records, physician notes, and case summaries to support development of objective medical opinions.
• Receive feedback from physicians and promptly incorporate necessary edits or additions.
• Communicate with internal teams and external partners to address unusual or urgent situations.
• Stay informed on jurisdiction-specific medical procedures and regulatory standards (with Medical Director support).
• Maintain professionalism, complete required training, and adhere to all company policies.
• Perform additional duties, responsibilities, and projects as assigned.

Requirements:

Required Experience:

• Previous medical experience as a medic, medical assistant, nurse, or similar clinical role.
• Strong communication skills and the ability to deliver exceptional customer service.
• Proficiency with Microsoft Office Suite.
• Solid understanding of medical terminology.

Preferred Experience:

• Familiarity with Texas Workers’ Compensation processes.
• Experience in orthopedic or musculoskeletal medicine.

Education & Credentials:

• Relevant medical background such as EMT/Medic certification, MA certification, LVN/LPN, RN, or equivalent experience.
• Willingness to obtain Texas Impairment Rating Certification (if applicable).

Competencies:

• Dependability – Reliable, responsible, and consistent in meeting obligations.
• Initiative – Demonstrates ownership and willingness to take on new challenges.
• Communication – Actively listens and conveys information clearly and effectively.
• Time Management – Organizes workload and prioritizes tasks efficiently.
• Problem-Solving – Gathers necessary information, evaluates options, and proposes logical solutions.
• Organization – Uses resources effectively and manages multiple responsibilities.
• Customer Service – Anticipates needs and ensures a positive experience.
• Flexibility – Adapts to fast-paced environments and shifting demands.
• Teamwork – Collaborates across teams and supports shared goals.
• Positive Attitude – Maintains a solutions-oriented, growth-focused mindset.
• Discretion – Protects confidential information.
• Detail-Oriented – Demonstrates accuracy and thoroughness in all tasks.

Work Environment:

This position operates in a professional office setting and at off-site exam locations. The role involves both sedentary tasks and active support during exams.

Physical Demands:

• Regularly required to talk, hear, stand, walk, and use hands.
• May occasionally lift up to 10 pounds.

Travel:

Travel may be required up to 40% at peak times with overnights and Sunday travel for Monday appointments.

Equal opportunity:

Medical Equation is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Disclaimer:

This job description does not necessarily include every responsibility, requirement, skill, or working condition associated with this role. This description is intended to reflect the role currently and management will revise the role, as needed, and may require that different tasks be performed, in order to meet the needs of the business.