Marketing Administrative Assistant

Job Description

We're seeking a highly organized and detail-oriented Marketing Administrative Assistant to support the Marketing Department of our client in Auburn, CA. This is a long term contract opportunity. The Marketing Administrative Assistant will help keep projects moving, support content development, coordinate with vendors and internal teams, and ensure the company brand is represented with accuracy and consistency. The qualified candidate will enjoy juggling multiple priorities, supporting creative work, and being the go-to person who keeps everything on track.

Pay range: $26-$30/hour DOE

Location: onsite in Auburn, CA

Schedule: Monday-Friday, 8:00 am to 5:00 pm

Duration: 1 year contract


PRIMARY RESPONSIBILITIES:

• Maintain Department Planner (updates, progress, assignments)
• Noting and escalating projects with pending deadlines
• Gather details/requirements for new project requests
• Department point of contact for new requests and project status updates
• Ordering & routing vendor communications - purchasing, invoicing, proofing, etc.
• Manage stock of print materials and event swag
• Audit/stock brochure racks and displays
• Research topics and resources to inform communications
• Draft written content for internal and external audiences
• Coordinate Spanish Translation
• Copy Editing
• Vendor research and coordination
• Schedule/Coordinate Committee and Project Meetings
• Record, track and prompt stakeholders on project deliverables
• Staffing and supply coordination for community events
• Holiday giving coordination
• Coordinate portraits for providers & leadership team members
• Help audit platforms and flag content update needs
• Gather the details of the request (budget, quantity, etc.)
• Identify appropriate vendor and request pricing/proof
• Manage all communications/needs between organization and swag vendor(s)
• Coordinate Employee Store & Gift Ordering + Distribution
• Online Reputation Monitoring
• Prepare Reports (Analytics, Distribution Lists, etc.)
• Elevate information gathered from other departments

SKILLS & QUALIFICATIONS:

• High school diploma required, college degree preferred.
• 3-4 years of experience in administrative, coordination, project support, or marketing operations
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple projects and competing priorities independently
• Experience coordinating with vendors, tracking budgets, or managing orders/logistics
• Strong written and verbal communication skills, including editing/proofreading
• Proficiency in Microsoft Office (Outlook, SharePoint, Excel, Word, PowerPoint)
• Familiarity with design, content management, or analytics tools (e.g., Canva, Adobe Creative Cloud, Google Analytics) is a plus