Legal Administrative Assistant

SUMMARY:

The San Diego office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to support its Litigation attorneys. The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. This is a 37.5 hours per week, non-exempt, hybrid position with an in-office requirement of 3 days/week.

RESPONSIBILITIES / JOB DUTIES:

• Provides general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements.
• Provides administrative and litigation assistance to Team Lead and assigned Teams.
• Draft and proofread correspondence and legal documents, such as pleadings and contracts.
• Responsible for time entries.
• Creates letters, memos and reports as required. Prepare and distribute office correspondence.
• Enters conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters.
• Manages client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• Understands and delivers on the needs of the internal customers.
• Completes and submits check request forms.
• Communicates with clients and witnesses to schedule meetings, interviews, and depositions.
• Train on various technology applications used across the firm as needed.
• Manages, organizes, and maintains documents in paper or electronic filing systems.
• Electronically files motions (when applicable) with the appropriate court system(s).
• Provides documentation, as required, to clients and opposing Counsel.
• Manages incoming phone calls inquiries, (as required by some attorneys).
• Performs billable work if qualified and, if requested on an as-needed basis.
• Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals or Business Unit Leader, and other related tasks.

SKILLS, ABILITIES and CAPABILITIES REQUIRED:

• Effective verbal, non-verbal and written communication skills.
• Effective and supportive teamwork and collaboration capabilities.
• Good prioritization and attention to detail capabilities.
• Exhibits strong initiative as an individual and as a team member.
• Able to anticipate, diffuse and effectively resolve disagreements.
• Strong personal resilience.
• Knows what attorneys do and understands how to effectively deliver services within their needs and preferences.
• Knows how the firm works and how to get things done.
• Is dedicated to consistently meeting the expectations and requirements of the internal customers.
• Highly competent in MS Office applications and other legal software as required.

EDUCATION / EXPERIENCE:

• High school diploma or GED equivalent required.
• Three (3) to five (5) years of prior successful experience as a Legal Secretary required.
• Preferred experience in the specific or related practice area.

The salary range at the time of posting is approximately $45-$50 hourly or approximately $90K-$100K annually, depending on experience and based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.