Strategic Sourcing Specialist

Job Description

Job Description

Overview

Join a Team That Changes Lives

For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we’re here to create real change – helping people lead meaningful, fulfilling lives.

Now, we’re looking for passionate team members to join us. Here, your work will change lives – including your own. You’ll make an impact every day, find purpose in what you do, and grow in a career that truly matters.

At Elwyn, we take care of you while you care for others. We offer:

• Generous Paid Time Off
• Comprehensive Medical/Dental/Vision Benefit Packages
• Earned Wage Access/On-Demand Pay
• Paid On-the-Job Training
• Tuition Reimbursement
• Career Advancement Opportunities and Growth
• Flexible Schedules
• Retirement Savings Plan

Join us and be a part of something bigger. Apply today.

Responsibilities

Elwyn seeks a Strategic Sourcing Specialist to play a vital role in supporting Elwyn’s mission by ensuring the cost-effective and timely procurement of goods and services in compliance with organizational and regulatory requirements. This role will be responsible for managing the end-to-end RFP/RFQ process, analyzing vendor proposals, driving supplier negotiations, and maintaining strong vendor relationships to support program and operational needs. The ideal candidate is organized, analytical, and thrives in a mission-driven environment. This a key role that will help build a scalable, transparent, and efficient procurement sourcing function.

*Looking for candidates local to the Media, PA area, mostly remote*

DUTIES AND RESPONSIBILITIES

The Strategic Sourcing Specialist is responsible for performing assigned tasks within the following functional areas:

Sourcing and RFP/RFQ Management:

• Initiate and manage requests for proposals (RFPs), requests for quotations (RFQs), and invitations to bid (ITBs) in accordance with procurement policies.
• Lead the full lifecycle of RFPs, RFQs, RFIs, and informal bidding processes across a variety of categories (Professional Services, Facilities Management, Enterprise, IT, etc).
• Partner with internal stakeholders to gather specifications, scope, and evaluation criteria.
• Draft, issue, and manage sourcing events, ensuring clear communication and fair competition.
• Issue accurate and timely contracts in the procurement system.
• Ensure adherence to budget limitations and obtain appropriate approvals for purchases.
• Maintain procurement documentation in an organized and auditable format.

Vendor and Contract Management:

• Establish and maintain relationships with vendors to ensure high-quality service and competitive pricing.
• Monitor and oversee vendor performance
• Address issues related to service level agreement deviation
• Establishing monitoring activities with partnered suppliers
• Support negotiation of terms and pricing agreements with new and existing suppliers.
• Track contract expirations and initiate renewals or competitive rebidding as needed.
• Collaborate with internal stakeholders on contracts and redlining efforts.
• Draft and coordinate contract documents, including Master Service Agreements (MSAs), Statement of Work (SOWs), renewals, and amendments for execution.

Compliance and Reporting:

• Ensure procurement activities comply with organizational policies, government regulations, and funding agency requirements.
• Assist with internal and external audits by providing procurement documentation and responding to inquiries.
• Maintain procurement logs, dashboards, and records to support transparency and reporting needs.
• Collaborate with the Director of Procurement to strengthen and promote the procurement function across the organization.

Other:

• Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and/or participating in professional organizations
• Perform other duties as assigned

QUALIFICATIONS, EDUCATION & EXPERIENCE

• Bachelor’s degree in business administration, supply chain management, finance, or related field preferred
• Two (2) to five (5) years of relevant procurement or purchasing experience, preferably in nonprofit, healthcare, educational, or government-funded environment
• Experience managing RFPs/RFQs, vendor selection, and contract compliance.
• Demonstrated excellent time management and organizational skills with a high attention to detail
• Ability to work in a fast-paced environment and manage and prioritize multiple, often competing, priorities
• Preferred: Experience using ERP or procurement systems (i.e. Oracle)
• Preferred: Supply Chain or Procurement Certification
• Demonstrated excellent judgment with the ability to independently solve problems and make decisions with little or no need for direct supervision
• Demonstrated ability to anticipate future needed changes or problem areas and implement effective actions
• Demonstrated ability to work effectively as part of a team
• Must possess excellent collaboration, presentation, and written and verbal communication skills
• Demonstrated advanced knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and Outlook

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