Property Accounting Coordinator

We are looking for a Property Accounting Coordinator to oversee accounts receivable and payable for clients and corporate. This role blends accounting and administrative duties, with a heavy emphasis on client interaction, accounts payable/receivable, and vendor coordination for our growing property management company.

Duties and Responsibilities:
● Answering frequently asked questions from vendors, tenants, clients, and employees relative to accounts receivable and accounts payable
● Ensuring that all owner expenses are invoiced, approved, and paid on time. This includes utility bills, routine maintenance bills, HOA dues, property taxes, and mortgage payments.
● Processing check requests from team members
● Processing reimbursements to clients from the company
● Processing accounting requests from team members (late fee credits, reversing bills, etc)
● Keeping tax, billing, and bank information up to date for vendors and clients
● Coordinating with the bank to place stop payments
● Record payments received via direct deposit into accounting system
● Researching checks and payments on the company credit cards and bank accounts
● Processing weekly check runs
● Ensuring client accounts are fully funded at all times and requesting funds from clients
● Onboarding and offboarding clients
● Processing owner credits
● Providing annual tax forms to clients and vendors
● Processing monthly owner payments and owner statements
● Reconciling the Good Life Vendor Reimbursement account
● Addressing and correcting any discrepancies in receivables or payables
● All other duties as assigned.

Skills and Qualifications:
● Proven experience as an Property Accountant or Administrative Assistant
● Proficiency in Google Suite (Gmail, Google Sheets, and Google Doc, in particular)
● Familiarity with email scheduling tools, like Email Scheduler and Boomerang
● Expert Communicator & Simplifier – Makes financial information clear, concise, and easy to understand for all stakeholders. Able to break down complex financial concepts into simple terms, ensuring non-accountants grasp key insights. Their adaptability allows them to communicate effectively with leadership, team members, and clients, tailoring their message to each audience.
● Proactive Problem Solver & Issue Identifier – Doesn't just react to issues, they anticipate and prevent them before they become major problems. They take initiative, think ahead, and create solutions that keep financial operations running smoothly.
● Exceptional Time & Task Management – Ensures financial operations run smoothly by staying organized, prioritizing effectively, and meeting deadlines with precision.
● Unwavering Reliability & Consistency – Always dependable, delivering accurate and timely work with steady precision. Can be counted on day in and day out to deliver accurate, high-quality work without fail. Extremely detail oriented and demonstrates precision in work to ensures accuracy in accounting transactions.
● Calm & Decisive Under Pressure – Keeps a level head during peak periods like tax season, summer rush, and financial reporting deadlines. Doesn’t let stress or urgency compromise accuracy or decision-making. Approaches unexpected financial issues with logic and professionalism rather than panic.
● Strong organizational and planning skills in a fast-paced environment
● A creative mind and continuous learner with an ability to suggest improvements to improve processes
● Ability to be resourceful and work independently
● College degree preferred; additional qualification as an administrative assistant or Secretary will be a plus

This position is fully remote, and you can reside in any geographical location, but you must be able to work 8:00 – 5:00 PM PST hours.

Hourly Rate: $8 - $11 per hour

EEO Statement:  
Good Life Property Management is an Equal Employment Opportunity employer. We are committed to providing a workplace free from unlawful discrimination in any of our programs or activities. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other basis prohibited by applicable law.