Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the Senior Executive Administrative Assistant position today!

Position Overview:

As a Senior Executive Administrative Assistant at Galen College of Nursing, you will provide high-level administrative support to ensure efficient operations. This role supports the Chief Operating Officer (COO) through a variety of organizational, communication, and administrative functions. The ideal candidate anticipates needs, takes proactive measures to resolve challenges, and maintains discretion when handling confidential and time-sensitive material.

Key Responsibilities:

1. Manage the operational workflow and calendars for the COO, ensuring optimal efficiency.
2. Provide confidential administrative support, including the preparation of reports for the Board of Directors and external stakeholders.
3. Serve as the primary in-person support for the internal functions of Academic Affairs and Operations, including travel as needed.
4. Prepare dashboards, executive summaries, and strategic analyses to facilitate effective and rapid decision-making for both executives.
5. Ensure that internal and external presentations adhere to brand standards, are accurate, and convey purposeful information.
6. Organize and structure meetings to maximize productivity, including drafting agendas, taking minutes, and tracking follow-up action items.
7. Manage schedules, appointments, travel arrangements, and expense reports for the COO.
8. Implement a communication process to ensure stakeholders receive critical information within necessary timeframes.
9. Develop and enforce office procedures to improve information flow and coordination.
10. Make independent decisions regarding assigned work and projects.
11. Provide general administrative support, including writing, editing, archiving, and presentation preparation.
12. Coordinate and prepare for meetings and events, including scheduling teleconferences, securing conference space, arranging refreshments, and distributing minutes.

Position Requirements:

• Education: Bachelor's degree or equivalent experience.
• Experience: Eight years of administrative support experience in a professional environment with a preference of four years at the executive level
• Special Qualifications: Strong proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and other desktop publishing software. Maintains a professional image and presence. Ability to respect and adhere to, always, the confidential nature of the work and information in both offices. Desire to be continually learning. Strong organizational and time management skills to effectively support multiple executives.
• Travel: Travel may be required up to 10% of the time for special events such as Board meetings and other internal events.
• Degree of Supervision: Minimal

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits.

Note: Eligibility for benefits may vary by location.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen's Compassionate Care Model Values

• Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
• Character: I act with integrity and compassion in all I do.
• Accountability: I own my role and accept responsibility for my actions.
• Respect: I value every person as an individual with unique contributions worthy of consideration.
• Excellence: I commit myself to the highest level of quality in everything I do.

Learn more about our vision and mission.