Full-Time Administrative Assistant | Realty ONE Group Key

Job Description

Job Description

Join a Growing Company and Build Your Career!

Realty ONE Group Key, a growing real estate brokerage serving New York's Capital Region, is seeking a highly organized, motivated, and detail-oriented Full-Time Administrative Assistant to join our team.

We're looking for a dependable professional who enjoys staying organized, managing responsibilities, solving problems, and helping a business operate efficiently.

This is an excellent opportunity for someone with a background in business administration, office management, communications, or a related field who wants to grow professionally within an expanding company.

IMPORTANT: This is strictly an administrative position. We are not seeking real estate agents or individuals looking to pursue real estate sales. No real estate license is required or desired for this position.

Responsibilities

Office Administration

• Manage daily office tasks, phone calls, emails, and correspondence.

• Maintain organized digital files, spreadsheets, and company records.

• Coordinate calendars, appointments, meetings, and office events.

• Prepare reports, documents, presentations, and internal communications.

• Oversee general office organization and supply management.

Business Operations

• Support the Administrative Director and brokerage ownership with projects and daily operations.

• Maintain and update company databases and internal systems.

• Track assigned projects, deadlines, and follow-up responsibilities.

• Assist with business reporting, data entry, and recordkeeping.

• Identify opportunities to improve efficiency and streamline processes.

Team & Agent Support

• Assist with new agent onboarding and administrative paperwork.

• Coordinate agent training sessions, meetings, and company announcements.

• Provide administrative assistance to brokerage staff and agents.

• Help organize company events and employee initiatives.

• Maintain transaction-related administrative records and documents.

Marketing & Communication

• Assist with company newsletters, email campaigns, and marketing materials.

• Prepare basic graphics, flyers, and presentations.

• Support social media scheduling and marketing projects as needed.

• Coordinate communication with vendors and business partners.

Qualifications

Preferred:

• Associate's or bachelor's degree in Business Administration, Communications, Marketing, or a related field.

• 1–3+ years of administrative or office experience.

• Proficiency in Google Workspace, Microsoft Office, and spreadsheets.

• Experience with Canva, CRM systems, or business management software.

Required:

• Exceptional organizational skills and attention to detail.

• Strong written and verbal communication.

• Professional and dependable work ethic.

• Ability to manage multiple priorities independently.

• Excellent time management and problem-solving abilities.

• Comfortable learning new technology and software.

• Ability to maintain confidentiality.

• Commitment to an administrative career rather than real estate sales.

Why Join Realty ONE Group Key?

• Growing Company: Join an expanding brokerage with opportunities for professional development.

• Supportive Leadership: Work alongside approachable ownership and administrative leadership.

• Professional Environment: Enjoy a collaborative, organized, and fast-paced workplace.

• Varied Responsibilities: Gain experience in operations, marketing, administration, and business management.

• Opportunity for Growth: Develop your skills and take on additional responsibilities as the company expands.

Ready to Join Our Team?

We're looking for someone who takes pride in their work, pays attention to the details, and wants to become a valued member of our office.

If you're an organized, motivated professional looking for a long-term administrative opportunity, we'd love to hear from you.

Apply today to join Realty ONE Group Key!

Realty ONE Group Key | Clifton Park, NY

ONE Brand. ONE Family. ONE Opportunity.