Senior Administrative Coordinator, Community Development & Engagement

About Visit Seattle


Visit Seattle is a private, non-profit destination marketing organization (DMO) serving Seattle and King County. We exist to responsibly grow the visitor economy for the benefit of the community.


About the Role

The Senior Coordinator provides high-level administrative, organizational, and project support to the Chief Engagement Officer and the Vice President, Destination Development. The role serves as a central coordination point for division leadership.

Responsibilities include managing complex scheduling and administrative tasks/priorities, coordinating projects, facilitating interdepartmental communication, preparing presentations and materials, and supporting overall operational efficiency across the Community Development & Engagement division.

Success in this role requires excellent judgment, professionalism, a high degree of discretion, polished communication skills, and the ability to manage a wide range of priorities in a fast-paced environment.

What You'll Do

• Manage complex calendars, schedules, travel planning, expenses and meeting logistics for the Chief Engagement Officer and Vice President, Destination Development.
• Prepare and compile meeting materials, including agendas, minutes, presentations, and reports, and ensure efficient coordination of internal and external commitments.
• Manage content deadlines, pre-planning checkpoints, and alignment for board meetings, internal reviews, partner updates, and related timelines.
• Coordinate scope of work reporting processes and serve as a project lead or coordinator with relevant partners as needed.
• Compile, organize, and distribute internal communications and updates across the division.
• Maintain and update departmental PowerPoint content and shared presentation assets used across multiple teams.
• Serve as a liaison across membership, tourism development, visitor services, communications, and other Community Development and Engagement leaders to support collaboration and ensure strong cross-functional coordination.
• Maintain strict confidentiality regarding organizational matters, personnel issues, and sensitive information.

• Prepare presentations - including boards, committees, industry partners, corporate stakeholders, and public facing events, while maintaining supporting content libraries and ensuring brand and message consistency.

• Manage community event presence and divisional participation, support relationships with national and local industry partners.
• Support special projects, process improvements, and operational enhancements that improve communication and efficiency across the Community Development and Engagement teams.
• Contribute to a positive, productive, safe, respectful, professional work environment and culture.

Qualifications

• Minimum of 5 years of relevant administrative or project coordination experience, preferably supporting executives or senior leaders.
• Professional presence, strong service orientation, and sound judgement when interacting with senior leaders, partners and stakeholders.
• High adaptability, flexibility, and ability to shift priorities quickly.
• Strong internal and external customer service skills with polished communication and interpersonal finesse.
• Demonstrate ability to work independently, identify needs proactively, manage competing priorities, follow through with minimal supervision, and build credibility across teams.
• Strong documentation and follow up skills, with the ability to track action items and ensure completion.
• Experience managing high-volume scheduling and meeting logistics in a fast-paced environment.
• Exceptional verbal and written communication skills.
• Hospitality, tourism, or nonprofit industry experience preferred.
• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Must be able to speak, read, write, and understand English.

What We Offer

Visit Seattle offers a competitive salary and comprehensive benefits package, along with a positive, purpose-driven workplace culture. Our culture is guided by our values of Inclusion, Impact, Commitment, and Excellence. We are passionate about championing our region as a world-class destination for travel and tourism and promoting the economic power of travel.


Our benefits are always evolving, though here's a peek into your perks:

• You'll have 15 days of Paid Time Off to start, with 12 paid office holidays and 1 Personal Holiday.
• You'll have 100% medical, dental, and vision coverage paid for by Visit Seattle. In addition, Visit Seattle will cover 75% of premium for family coverage.
• You'll receive an organization-paid ORCA card, and subsidized parking in the building's garage (restrictions apply).
• You'll be reimbursed for monthly cell phone expenses.
• You'll receive 401(k) with up to a 5% organization match.
• Pay range: $32 - $36 with an annual incentive up to 5%. Compensation decisions are based on experience and scope of responsibility.

Our Commitment to Equity

We are proud to be an equal opportunity employer and deeply committed to building a diverse, inclusive, and equitable workplace. We believe that diversity makes us stronger, more innovative, and better equipped to serve our communities. We welcome and encourage applicants from all backgrounds and identities.

We do not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, gender identity, or expression (including transgender status), sexual orientation, pregnancy, marital status, military service or veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state, or local laws and ordinances. sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status or military service.


Visit Seattle strives to create a meaningful interview experience for candidates. If you need accommodation for a disability or for any other reason during the hiring process, please let us know.