KP793 - Family Assistant/ House Manager - Santa Monica, CA

Overview

A family in Los Angeles is seeking a sophisticated family assistant/ house manager to oversee all domestic operations of their family home, family logistics, and generally ensure the household runs with corporate precision to support the high-demand professional lives of the parents (who both have demanding careers) and the developmental needs of two children, aged 9 and 12 (who have a dedicated nanny from 2 pm-8 pm daily). The schedule will generally be 9 am-5 pm Monday through Friday, with flexibility to start earlier or stay later on occasion, if it's ever required.

Responsibilities

**All responsibilities to be fulfilled with the emotional intelligence required to be a positive and supportive influence in the home**

1. House Operations & Personnel Management

• Direct all household staff, including a housekeeper, nanny, and chef
• Source, vet, and manage all external vendors (landscapers, pool technicians, HVAC specialists)
• Maintain a detailed Household Manual and preventative maintenance schedule for all home systems.
• Maintain organizational systems for the house, ensuring a "never-out" inventory of essentials.
• Implement sustainable organization protocols for closets, children's bedrooms, and play areas, balancing accessibility with aesthetic standards.
• Oversee household budgeting, expense reporting, and bill payment with absolute transparency.
• Manage the family's vehicle fleet, ensuring all cars are maintained, detailed, and fueled.

2. Family Logistics & Child Development

• Synchronize the 'Master Family Calendar,' aligning executive travel with school and extracurricular commitments.
• Manage all logistics for children (ages 9 and 12), including school liaison, activities coordination, and health appointments.
• Coordinate safe, reliable transportation for the children to activities (in collaboration with the nanny)
• Execute complex travel itineraries for family vacations, including seasonal packing.
• Oversee dry cleaning/wardrobe management, personal shopping, and ad hoc errands.
• Lead the end-to-end production of occasional social (2-3x a year), typically mid-scale gatherings hosted at the family home.

4. Assistance with Project Management & Renovation

• Provide assistance to the Owner's Representative regarding property renovations and capital improvements.
• Liaise/ coordinate with architects, designers, and general contractors
• Assist with monitoring construction timelines and budgets, ensuring minimal disruption to the family's daily life
• Assist with the process of overseeing site inspections and quality control for all residential projects.

Qualifications

• Experience: 5+ years in a high-level domestic role for HNW families or high-profile executives.
• Expertise: deep knowledge of Los Angeles-based vendors is a huge plus.

Requirements

• US passport, Green Card, or EAC
• Able to commute to Santa Monica, LA
• Trustline registered (or willing to register ASAP)
• Available to start ASAP
• Emotional Intelligence: High EQ with the ability to build trust and rapport with children (ages 9 and 12) while maintaining professional boundaries.
• Discretion: Unwavering commitment to confidentiality and professional boundaries.
• Aptitude: Exceptional organization, tech-savviness, and a 'no task too small' mindset.
• Logistics: Valid Driver's License with a clean record and ability to pass extensive background/security vetting.

Salary and Benefits

• $125k + all industry standard benefits
• Contribution to healthcare