HVAC Project Manager

Position Overview

In this role, the HVAC Project Manager oversees the full lifecycle of HVAC projects from initial proposal to final delivery ensuring on-time, on-budget, and high-quality outcomes. This role drives client satisfaction, manages trusting relationships, develops project estimates, coordinates internal and subcontractor teams, and ensures adherence to Yale's safety and performance standards. Key responsibilities include:

Sales & Business Development

• Drive business growth through proactive outreach, networking, and relationship-building with commercial and industrial clients.
• Prepare and deliver proposals, estimates, and presentations for HVAC projects, including system design and equipment selection.
• Negotiate contracts, pricing, and service agreements to secure project commitments.
• Identify customer needs to propose customized HVAC solutions that align with budgets and timelines.

Project Management

• Lead projects from sale through completion, ensuring scope, schedule, and budget alignment.
• Develop detailed project plans and track progress through milestones.
• Coordinate with engineers, installers, subcontractors, and other stakeholders to ensure seamless execution.
• Manage documentation contracts, change orders, budgets, and project reports.
• Ensure compliance with local, state, and federal regulations, safety standards, and building codes.

Customer Relationship Management

• Maintain long-term client relationships to drive repeat business and referrals.
• Provide post-installation support and ensure customer satisfaction.
• Identify opportunities for value-added services or system upgrades.

Team Collaboration & Leadership

• Partner with engineers, service technicians, millwrights and admin staff to ensure alignment and quality.
• Mentor junior staff and share technical and sales best practices.
• Stay current on HVAC technologies and trends through ongoing professional development.

Requirements

Qualifications

• 3-5 years' experience in HVAC sales, project management, or related mechanical contracting field.
• Bachelor's degree in engineering, HVAC design, or related field (or relevant experience) is preferred.
• Certifications are a plus e.g., P.E., E.I.T., HVAC certifications.
• Proven success managing HVAC projects from start to finish.
• Knowledge of HVAC design, installation, and mechanical systems, including airside, chilled water, steam and heating systems.
• Familiarity with project management tools and CRM platforms.
• Strong organizational, time management, and communication skills.
• Ability to work under pressure and manage multiple priorities.
• Professional, respectful presence on the phone, via electronic communications, and physically in the office.
• Must pass a criminal history background check.

Physical & Mental Demands

This role requires regular mobility. While performing the duties of the job, you may need the:

• Ability to sit for extended periods of time working at a computer or handling dispatch communications.
• Ability to talk, hear, and communicate clearly.
• Ability to work in a fast-paced environment, managing multiple priorities simultaneously.
• Frequent use of hands and fingers to type, handle paperwork, operate office equipment, and use a telephone.
• Capacity for critical thinking and decision-making under time-sensitive conditions.
• Ability to maintain composure and professionalism when handling urgent service requests or challenging situations.
• Occasionally stand, stoop, walk kneel, crouch, or crawl.
• Reach and use hands to handle, carry and utilize tools or materials.
• Use close vision and adjust focus as needed.

Reasonable accommodation will be made to enable individuals with disabilities to perform essential functions.

Salary & Benefits

This is a salaried, exempt role, paying at an annual gross range between $100K - $115K, depending on experience, plus a commission & bonus program. Also, we offer a comprehensive benefits package, including medical, dental, vision, ancillary programs, such as life and disability, an employer-matched 401K, ongoing training and safety programs.

Why Join Yale?

Since 1939, Yale Mechanical has built a reputation for delivering exceptional mechanical contracting services across the Twin Cities handing HVAC, plumbing, industrial, millwright, docks & doors, and more. Joining Yale, you'll be part of a supportive, hands-on crew that values you. We foster a work environment built on collaboration, respect and trust, where technicians and support staff lean on one another to get the job done. We believe in investing in our people giving you opportunities to grow, stay sharp, and build a long career with us, not just a job.