Administrative Coordinator

Administrative CoordinatorReynolds American is evolving into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.To achieve our ambition, we are looking for colleagues who are ready to join us on this journey. Tomorrow can't wait, let's shape it together!REYNOLDS AMERICAN has an exciting opportunity for an Administrative Coordinator in Winston-Salem, NC.The Administrative Coordinator role will provide key administrative support to the Employee Relations & Employment Law department and the Rewards team members. To effectively execute the job responsibilities, the Administrative Coordinator should demonstrate expertise in all administrative functions. They should be proficient in all departmental office technology. In addition, they should be able to maintain knowledge of various programs and projects specific to the Employee Relations & Employment Law team simultaneously. The Administrative Coordinator position requires strong prioritization and organizational skills, a heightened sensitivity to deadlines and a high degree of professionalism and commitment to confidentiality. The position requires the ability to function as an individual contributor in a team environment, and to effectively manage competing priorities in order to accomplish a variety of goals. It will be important that the Administrative Coordinator work pro-actively, independently with a high degree of initiative and capacity to anticipate the needs of professionals.Your key responsibilities will include:Pro-active management of complex calendars including arranging and rearranging appointments as needed for internal and external stakeholders.Support the planning and coordination of domestic and international travel logistics; including airlines, hotels, and transportation - and take initiative to collect travel receipts and submit expense reimbursement requests promptly.Handle incoming and outgoing phone and electronic communications while exercising and maintaining the highest level of confidentiality.Organize, prioritize, and execute administrative tasks and projects as requested by the VP Employee Relations & Employment Law and VP of Rewards.Work closely and collaboratively with the other HR Administrative Coordinators and Rewards Team in support of special assignments, including ongoing responsibility to execute the administration of severance agreements.Workload management; manage multiple assignments with a strong focus on organization and prioritization.Answer inquiries and direct to appropriate parties for prompt and efficient resolution.Maintain documents and records in accordance with administrative and record retention policies.Work on special projects and assignments as requested.Attend and participate in meetings and events as required.What are we looking for?High School diploma required; Associate's or Bachelor's degree preferred.5+ years of administrative experience supporting multiple leaders, including senior executives.Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.Experience managing complex calendars, meetings, travel arrangements, and executive priorities.Ability to anticipate needs, manage competing priorities, and adapt in a fast-paced environment.Experience coordinating international travel, events, and SharePoint administration preferred.Flexibility to support business needs outside standard business hours when required.Strong organizational, communication, interpersonal, and problem-solving skills.Ability to work independently while building effective relationships across all levels of the organization.Ability to quickly learn new systems and troubleshoot basic technology issues.Superior prioritization, organization, proofreading, and office administration skills.BELONGING, ACHIEVING, TOGETHERCollaboration and teamwork underpin everything we do here at Reynolds American. We know that collaborating with colleagues is what makes us stronger and best prepared to meet our business goals.SALARY AND BENEFITS OVERVIEWBenefit InformationThe following is a general summary of the competitive compensation and benefit plans we offer:401(k) plan that offers opportunity to save on pre- and post-tax basis up to 50 percent of eligible compensation.Comprehensive health- and welfare-benefits package (including medical, dental, vision, and prescription drugs)Health Savings Account start-up contribution for employees who elect the high deductible health planFlexible spending accounts for both Health Care and Dependent Care allowing employee to use pre-tax dollars to pay for qualified expenses during the calendar yearEmployee assistance program offering 8 free counselling sessions, per issue, each calendar year for employees and their dependentsCompany paid life insurance of 1x annual base pay ($50,000 minimum)Company paid accidental death or dismemberment insurance of 2x annual base pay ($50,000 minimum)Voluntary insurances offered at group rates: employee and dependent life insurance, AD&D insurance, critical illness, accident coverage, disability buy-up, and auto & home insuranceTuition reimbursement and student loan supportDependent Scholarship ProgramsFree confidential personal financial counselling serviceOn-site health centers and 24/7 fitness centers at certain company locationsA charitable giving matching grants program that enables employees to direct and double their donations to qualifying charitable organizations of their choiceHealth-care concierge serviceVolunteer service opportunitiesExtensive training opportunitiesCompany vehicle for eligible employeesMobile phone allowance for eligible employeesPaid Leave:Sick and Personal Time (exempt employees may be excused with pay for brief absences; non-exempt employees receive up to 6 days)Vacation (levels Below Senior Director receive 15 days (pro-rated during first year of service); Senior Director and Officers receive 25 days (pro-rated during first year of service)).Holidays (Nine company recognized and two annual personal holidays to be used at the employee's discretion)Paid Parental Leave + temporary reduced work schedule opportunityFuneral LeaveShort-Term Disability LeaveLong-Term Disability LeaveJury Duty LeaveMilitary LeaveReleased Time for Children's EducationCommunity Outreach LeaveOther paid leave benefits, as required by state or local lawYour journey with us is not limited by boundaries; it is propelled by your aspirations. Join us at Reynolds American and become a part of an environment that thrives on internal advancement, where your career progression is not just a statement – it is a reality, we are eager to build together. Seize the opportunity and own your development; your next chapter starts here.You will have access to online learning platforms and personalized growth programs to nurture your leadership skills.We prioritize continuous improvement within a transformative environment, preparing for ongoing changes.Reynolds American Inc. and its affiliated companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other status protected by law. Only applicants requiring reasonable accommodation for any part of the application and hiring process should contact us directly via email at View email address on click.appcast.io Privacy NoticeApply NowWhy Reynolds?In the U.S., where innovation and resilience drive our workforce, Tomorrow Can't Wait at Reynolds reinforces our commitment to empowering employees to grow, thrive, and make an impact. It's one of the many reasons we have been named as a Global Top Employer for the eighth consecutive year.CareWe genuinely care. We want our people to succeed. From tailored benefits to flexible working, we look after our people across the world. Creating an environment where everyone can be their unique selves, value different perspectives and celebrate success together. Because when people feel they truly belong, amazing happens.GrowthWe embrace growth. Empowering our people with resources to learn and develop. As a truly global business, the scale and scope of opportunity is boundless. Giving them the platform to grasp opportunities to succeed in BAT and their careers. The potential for success is as limitless as your ambition.TransformationWe're on a journey to alter the course of the industry and build a smokeless world. With substantial investments every year to drive innovation, to reduce harm and increase sustainability. Moving us closer to our goal. To get there, we need go-getters, problem-solvers, change-drivers. No matter your role, your