Executive Assistant - Sales and Operations. Job in Wilmington Move Collective Jobs

Join Our Team as an Executive Assistant! We are looking for a dynamic Executive Assistant to provide high-level administrative and operational support to our senior leaders in the commercial organization. If you thrive in a fast-paced environment and enjoy proactive problem-solving, this is the opportunity for you! In this crucial role, you will enhance executive efficiency through strategic calendar management, travel coordination, meeting preparation, and more. Key Responsibilities: Act as a strategic partner for Sales Leadership, enabling effective operations for executives. Handle day-to-day activities for assigned executives, including complex calendar management and meeting prioritization across different time zones. Coordinate detailed travel itineraries, meeting logistics, and communications for both internal and external engagements. Collaborate with internal teams such as Marketing to organize meetings, broker events, and conferences effectively. Provide onsite support for commercial events, conferences, and leadership meetings as required. Prepare executive materials including presentations, Salesforce reports, and follow-up items to ensure seamless communication. Track deliverables from leadership meetings to ensure alignment with business priorities. Manage professional communication on behalf of executives, showcasing your excellent interpersonal skills. Assist in the compilation of proposals and presentations, working closely with business stakeholders. Process and complete expense reports in line with company policies and deadlines. Support special projects, managing timelines and deliverables for the commercial leadership team. Facilitate communication between internal departments and external partners, maintaining professionalism and confidentiality. Proactively identify scheduling conflicts and urgent matters while managing executive priorities. Handle confidential information with discretion and professionalism. Provide backup support to other administrative team members as needed. Carry out additional duties and special assignments as necessary. Qualifications: 5+ years of executive administrative support experience, ideally in Sales or Commercial Operations. Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Familiarity with Concur for travel and expense reporting. Ability to manage multiple executive calendars and priorities in a fast-paced environment. Strong organizational skills with a keen eye for detail. Excellent verbal and written communication skills. Proven ability to maintain confidentiality and demonstrate sound judgment. High level of initiative and adaptability. Experience in project coordination, tracking deadlines, and follow-through on deliverables. Professional demeanor with a service-oriented mindset. Preferred Qualifications: Bachelor's degree preferred. Experience with Salesforce or other CRM systems is a plus. We offer a competitive salary range of $68,000 to $78,000 annually, plus short-term incentives based on individual and business goals. We are committed to ensuring fair compensation practices and a comprehensive benefits package, which includes a remote-first work environment, full premium coverage for medical and dental plans, a 401(k) matching program, and much more. Join us at RxBenefits! We value diversity and celebrate everyone’s unique contributions. #J-18808-Ljbffr Broughton Group