Office Assistant

Job Description

Job Description

Description:

Who We Are

“Respect the Land and the People. The Rest Will Follow.”

At Sweet Sparkman Architects, this philosophy is at the heart of everything we do. From award-winning public parks and fire stations to high-end coastal residences, our work is defined by a commitment to community, sustainability, and collaborative design.

The Opportunity

The Office Assistant serves as the welcoming first point of contact for clients and visitors to Sweet Sparkman Architects’ Sarasota office, providing general clerical, hospitality, and daily operational support to help the firm run smoothly. 

Requirements:

Responsibilities:

• Greets clients, consultants, and visitors with a high level of professionalism and hospitality. 
• Assists with the visual standards of the office, including the reception area, conference rooms, Zoom Rooms, kitchen, and shared collaborative spaces; keeps kitchen area clean and organized. Orders snacks, restocks supplies, keeps appliances clean and in good working condition; assists design teams with keeping libraries/sample spaces neat and organized; keeps copy room, model-making station, conference rooms, Zoom rooms, and storage room neat and organized. 
• Provides secondary support for answering and routing calls.
• Processes incoming and outgoing mail, coordinates delivery services, and assists with delivery and return of sample materials. 
• Coordinates ordering of office supplies.
• Performs routine clerical tasks including filing, scanning, copying, and running errands. 
• Assists with office events and meetings. Schedules and orders food for CEU Lunch & Learns, PinUp and Pizza, staff training sessions, monthly birthday celebrations, and holiday client gift-giving.
• Opens office each day / turns on computers in conference rooms and Zoom rooms. Assists visitors and staff with basic A/V and equipment set up in meeting rooms.
• Keeps basic IT supplies in the storage areas organized. 
• Assists staff with administrative projects and performs other related duties as assigned.

Required Skills / Abilities:

• A proactive, positive, and service-oriented attitude with a "no task is too small" approach.
• A consistent, professional demeanor and high level of reliability.
• Excellent verbal and written communication skills and time management.
• Proficient in Microsoft Office Suite (Word, Excel) and Google Workspace.

Education and Experience:

• Associate or Bachelor’s degree preferred or 
• A minimum of two (2) years of experience in a professional administrative office support role.

Work Environment & Physical Requirements:

• Ability to work in an office involving prolonged sitting or standing at a desk while utilizing a computer.
• Ability to communicate clearly and accurately across verbal, written, and digital platforms.
• Occasional lifting and moving of office materials or documents up to 10 lbs.
• Must have a reliable personal vehicle and the ability to travel occasionally within the region for reimbursed errands or inter-office business needs.

What We Offer:

• Full-time position | On-site in Sarasota, FL |Monday – Friday 
• $20.00/hour ($41,600 per year) (non-exempt, overtime eligible) commensurate with experience and qualifications.
• Health, Dental, and Vision Insurance | Paid Time Off | Annual Bonus | Parental Leave | 401(k) | 401(k) Profit Sharing and other ancillary benefits.

Why Sweet Sparkman?

Join an internationally recognized firm that values diverse perspectives and professional growth. We offer a supportive culture where your role is essential to our collective creativity. 

Sweet Sparkman is an equal-opportunity employer and is committed to providing a workplace that is inclusive and accessible to all. If you require accommodation for any part of the application or hiring process due to a disability, please let us know. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. 

Disclaimer: The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Please provide a resume.