AR Billing Specialist

Job Summary


The Construction Billing Specialist is responsible for preparing, processing, and managing accurate and timely billing for construction projects. This role works closely with project managers, accounting, and clients to ensure compliance with contract terms, lien laws, and project requirements while maintaining detailed billing records.


Key Responsibilities

• Prepare and submit monthly progress billings (AIA and non-AIA formats)
• Review contracts, change orders, and subcontract agreements to ensure accurate billing
• Track project costs, retainage, and job budgets
• Process time-and-material (T&M) billings and cost-plus billing
• Coordinate with project managers to resolve billing discrepancies
• Manage lien waivers, certified payroll, and compliance documentation
• Monitor accounts receivable and follow up on outstanding payments
• Maintain organized billing files and project documentation
• Assist with month-end close and audit requests as needed
• Ensure billing complies with contractual terms and industry regulations

• High school diploma or equivalent (Associate's degree in Accounting or Finance preferred)
• 2+ years of construction billing or construction accounting experience
• Strong understanding of construction contracts, AIA billing, and retainage
• Proficiency in Microsoft Excel and accounting software
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to work independently and meet deadlines

• Experience with construction software (e.g., Sage 300, Viewpoint, Procore, QuickBooks)
• Knowledge of lien laws and certified payroll requirements
• Experience working with subcontractor billings and pay applications