Program Manager II - Statewide Procurement

Job Description

Job Description

Program Manager II – Statewide Procurement

Schedule: Monday–Friday, 8:00 AM–4:00 PM
Location: 101 Friendship St – Fully Onsite- Rhode Island and Massachusette canddiates only
Parking: Street parking available; garage/lot parking is also available for a fee.

Job Summary

The Management and Budget Department is seeking a Program Manager II to support statewide procurement projects, including Requests for Proposals (RFPs) and Requests for Information (RFIs). This position will coordinate procurement activities, project schedules, meetings, documentation, and stakeholder communications from initial planning through contract execution.

Key Responsibilities

• Coordinate procurement projects from planning through solicitation, evaluation, and contract execution.
• Assist with developing scopes of work, deliverables, performance requirements, RFPs, RFIs, and related documents.
• Develop and maintain project plans, procurement schedules, trackers, and deadlines.
• Coordinate with program staff, Management and Budget leadership, State Purchasing, and other stakeholders.
• Schedule meetings and prepare agendas, presentations, background materials, and status reports.
• Document meeting decisions and action items and follow up on outstanding tasks.
• Coordinate stakeholder feedback, solicitation questions, and draft responses.
• Support evaluation committees by organizing proposal materials, schedules, and required documentation.
• Maintain accurate procurement and project records for reporting, transparency, and audit readiness.
• Monitor project progress, identify risks or delays, and escalate issues when needed.
• Assist with procurement requests, memoranda, approvals, and contract-related documentation.
• Support improvements to procurement processes, templates, tracking tools, and workflows.
• Assist with special projects and other duties as assigned.

Ideal Candidate

• Strong project management and organizational skills.
• Excellent written and verbal communication skills.
• Experience coordinating multiple projects, schedules, stakeholders, and deadlines.
• Strong attention to detail and ability to maintain accurate documentation.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency with Microsoft Office and project tracking tools.